01-09-2017 BPU RPT 19 - Laserfiche WebLink

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WATER I ENERGY L I F E E3I 69& PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES RIVERSIDE PUBLIC UTILITIES Board Memorandum DATE: JANUARY 9, 2017 GENERAL MANAGER'S REPORT ITEM NO: 19 Riverside Public Utilities Electric Consultants' Panel Update As of December 2016 To streamline the bidding process for routine work, the Board of Public Utilities and the City Council voted to allow an Electric Division Consultants' Panel to be established. The use of the Panel is beneficial in meeting deadlines related to design, construction work and urgent repair or replacement of facilities. The Consultants' Panel is a list of companies that are pre -qualified to perform design work on an as -needed basis through a Master Agreement. This saves time and money by simplifying the bidding process for specific types of routine work. When RPU determines a need to use the Consultants' Panel for new design work, a bid solicitation with a set of specifications are sent to the appropriate Panel consultants by the Purchasing Manager. Because members of the Consultants' Panel have already executed a Master Agreement that includes the general and legal requirements of the contract, they only have to address the technical aspects of the bid. The Consultants' Panel mechanism is typically used for projects that meet the following two criteria: 1) RPU Engineering does not have the ability or the resources needed to design the project within the time frame required; 2) and the cumulative value of supplemental agreements per consultant does not exceed $2 million dollars as per the term of the Master Agreement. Projects that deviate from these criteria proceed through the formal bidding process.