01-09-2017 BPU RPT 11 - Laserfiche WebLink

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W A T E R E N E R G Y L I F E MR RIVERSIDE PUBLIC UTILITIES . • . Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: JANUARY 9, 2017 ITEM NO: 11 SUBJECT: SECOND AMENDMENT TO THE FIRST ADDENDUM OF THE SOFTWARE LICENSE AGREEMENT NO. 2006-224 WITH TELVENT USA, LLC TO EXTEND THE ENTERPRISE LICENSE AGREEMENT FOR THE GEOGRAPHIC INFORMATION SYSTEM FOR THREE YEARS, FOR A TOTAL COST OF $345,000 ISSUE: Approve the Second Amendment to the First Addendum of the Software License Agreement No. 2006- 224 with Telvent USA, LLC, to extend the Enterprise License Agreement for the Geographic Information System for three years, for a total cost of $345,000. RECOMMENDATION: That the Board of Public Utilities approve the Second Amendment to the First Addendum of the Software License Agreement No. 2006-224 with Telvent USA, LLC, in the amount of $345,000, for a three year period ending on October 31, 2019. BACKGROUND: On June 20, 2006, the City executed an agreement with Telvent USA, LLC (formerly Miner and Miner, Consulting Engineers, Inc.) for a gap analysis for the design of a computerized Geographic Information System (GIS) at a cost of $27,630. The agreement includes Software License Agreement Contract No. 2006-224. On November 18, 2011, the Board approved the First Addendum to the Software License Agreement with Telvent USA, LLC (formerly Telvent USA Corporation) to add a three-year Enterprise License Addendum at an annual cost of $115,000 for ArcFM licensing. ArcFM provides an easy-to-use interface for viewing, editing, mapping, and management of spatial data. Riverside Public Utilities (RPU) funded the first two years of the agreement. The third year was incorporated into the Innovation and Technology (IT) Department budget, however was cost allocated back to RPU via the City's annual cost allocation process. On June 6, 2014, the Board approved the First Amendment to the First Addendum to the Software License Agreement to extend the Enterprise License Agreement to November 1, 2016 at no additional costs. As such, an annual payment amount was not included in the IT Department budget. During the FY 2016/2018 biennial budget process, the IT Department requested that funds be reincorporated into the IT Department budget for the upcoming contract renewal. This request was submitted as a "Highest Priority" unfunded need, but was not approved as part of the adopted budget, due to the City's General Fund budget issues. At this time, RPU is the only department utilizing the ArcFM desktop software.