06-24-2019 BPU RPT 12 - Laserfiche WebLink

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W A T E R E N E R G Y T I F F id& P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES RIVERSIDE PUBLIC UTILITIES Board Memorandum DATE: JUNE 24, 2019 ITEM NO: 12 SUBJECT: THIRD AMENDMENT TO PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH KBC ADVANCED TECHNOLOGIES, INC. FOR CONSULTANT SERVICES FOR OPERATIONAL DATA MANAGEMENT SYSTEM PROJECT, EXTENDING TERM TO JULY 18, 2021, WITH AN INCREASE IN COMPENSATION OF $702,000 — FOR A TOTAL CONTRACT AMOUNT OF $2,124,000 ISSUE: Approve the Third Amendment to the Professional Consultant Services Agreement with KBC Advanced Technologies, Inc. for consultant services for the Operational Data Management System Project, extending the term of the agreement to July 18, 2021, with an increase in compensation in the amount of $702,000, for a total contract amount of $2,124,000. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the Third Amendment to the Professional Consultant Services Agreement with KBC Advanced Technologies, Inc. for consultant services for the Operational Data Management System Project, extending the term of the agreement to July 18, 2021, with an increase in compensation in the amount of $702,000, for a total contract amount of $2,124,000; and 2. Authorize the City Manager, or designee, to execute the Third Amendment to the Professional Consultant Services Agreement with KBC Advanced Technologies, INC., including making non - substantive changes necessary to effectuate the Third Amendment to the Agreement. BACKGROUND: On April 25, 2016, the Board of Public Utilities (Board) approved the Operational Data Management System (ODMS) Project in support of Utility 2.0. This included an Enterprise Agreement with OSlsoft, Inc. for the Pi system, associated hardware, and a Professional Consultant Services Agreement (PSA) with Industrial Evolution, Inc., a recommended business partner of OSlsoft through a sole source procurement. The PSA was for three Pi consultants to support the implementation and development of the Pi system for a one-year term in the amount of $698,000. It was necessary to seek outside consultant expertise to support the implementation and ongoing development of Pi due to the specialized nature of the system and lack of Pi system expertise within the City of Riverside and Riverside Public Utilities (RPU). The Board report stated that two (2) full-time RPU positions would be filled through existing vacancies to replace the consultant support.