06-10-2019 BPU RPT 19 - Laserfiche WebLink

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W A I= II E V E R(I Y I I F F PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES RIVERSIDE PUBLIC UTILITIES Board Memorandum DATE: JUNE 10, 2019 ITEM NO: 19 SUBJECT: ANNUAL PURCHASE ORDERS, EXISTING CONTRACT PURCHASE ORDERS, AND ANNUALLY RECURRING EXPENDITURES FOR FISCAL YEAR 2019-20 TOTALING $19,793,022 ISSUE: Approve annual purchase orders, existing contract purchase orders and annually recurring expenditures each equal to or over $50,000 for Fiscal year 2019-20 totaling $19,793,022 pursuant to the City of Riverside Charter Section 1202(b). RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve sixteen (16) annual Electric and Water purchase orders for fiscal year 2019-20 for an estimated total amount of $4,624,543, and authorize the City Manager, or his designee, to award the purchase orders for such procurements for the items designated; 2. Approve thirteen (13) annual Central Stores purchase orders for fiscal year 2019-20 for an estimated total amount of $4,826,061, and authorize the City Manager, or his designee, to award the purchase orders for such procurements for the items designated; 3. Approve twenty-three (23) purchase orders for existing contracts for fiscal year 2019-20 for an estimated total amount of $7,094,418; and 4. Approve three (3) annually recurring expenditures for fiscal year 2019-20 for an estimated total amount of $3,248,000. BACKGROUND: Riverside City Charter Section 1202(b) requires that the Board of Public Utilities (Board) approve all expenditures in excess of $50,000. Section 404 of Purchasing Resolution No. 23256 entitled "Utilities Exception" recognizes that there are certain supplies and materials, which are "peculiar to the needs" of the City's Public Utilities Department (RPU) and may be acquired through an open market procurement process, so long as the expenditures have been approved by the Board. Categories for such supplies and materials are listed in the resolution. DISCUSSION: In accordance with this authorization, RPU issues annual purchase orders for such goods and materials that are routinely used by the Department during the fiscal year for its daily utility operations. The