06-10-2019 BPU RPT 16 - Laserfiche WebLink

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PJ A r F R F N F R c v L I F E RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: JUNE 10, 2019 ITEM NO: 16 SUBJECT: SERVICES AGREEMENT IN RESPONSE TO RFP 1896 FOR LOCKOUT/TAGOUT PROCEDURES WRITING SERVICES FOR RIVERSIDE PUBLIC UTILITIES WATER FACILITIES WITH ENSAFE, INC. IN THE AMOUNT OF $54,492.64 AND APPROVE WORK ORDER NO. 1922072 IN THE AMOUNT OF $67,000 ISSUES: Approve a Services Agreement in response to RFP 1896 for Lockout/Tagout Procedures Writing Services for the Riverside Public Utilities Water Facilities with ENSAFE Inc. in the amount of $54,492.64; and approve Work Order No. 1922072 in the amount of $67,000. RECOMMENDATIONS: That the Board of Public Utilities: Approve a Services Agreement in response to RFP 1896 for Lockout/Tagout Procedures Writing Services for the Riverside Public Utilities Water Facilities with ENSAFE Inc., of Long Beach, California, in the amount of $54,492.64; 2. Approve Work Order No. 1922072 in the amount of $67,000, which includes the lockout/tagout procedures, Riverside Public Utilities staff support, and contingency costs; and 3. Authorize the City Manager, or designee, to execute the Service Agreement with ENSAFE Inc., including making minor and non -substantive changes, and to sign all documents and instruments necessary to complete the transaction. BACKGROUND: The California Occupational Safety Health Administration (CaIOSHA) and the federal level OSHA requires the use of asset specific procedures when staff conducts repairs or routine maintenance of electrical and mechanical equipment. These procedures are called Lockout/Tagout (LOTO) procedures and detail the proper shutdown of electrical and mechanical equipment to prevent accidental startup while the equipment is being serviced. The Water Division of the Riverside Public Utilities Department (RPU) has general LOTO procedures for booster stations, wells, reservoirs, the water treatment plant, and chlorination stations; however, the procedures are not specific to each individual asset. The purpose of this project is to develop asset specific procedures by working with a consultant with expertise in the subject matter. The consultant will work with staff to prepare specific LOTO procedures for approximately 386 RPU owned water equipment assets ensuring compliance with both CalOSHA and the federal level OSHA. The consultant will also provide an assessment of the current RPU Water LOTO Policy.