02-11-2019 BPU RPT 06 - Laserfiche WebLink

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PJ A r F R F N F R c v L I F E RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: FEBRUARY 11, 2019 ITEM NO: 6 SUBJECT: RFP NO. 1878 — PROFESSIONAL SERVICES AGREEMENT WITH HAZEN AND SAWYER OF PALM DESERT, CALIFORNIA FOR THE WATER SCADA SECURE & OPTIMIZED COMMUNICATIONS SYSTEM DESIGN -BUILD PROJECT IN THE AMOUNT OF $85,607 WITH A TERM ENDING DECEMBER 31, 2020 ISSUE: Approve a Professional Services Agreement with Hazen and Sawyer of Palm Desert, California in response to Request for Proposal (RFP) No. 1878 for the Water SCADA Secure & Optimized Communications System Design -Build Project, in the amount of $85,607 with a term ending December 31, 2020. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve a Professional Services Agreement with Hazen and Sawyer of Palm Desert, California in response to Request for Proposal (RFP) No. 1878 for the Water SCADA Secure & Optimized Communications System Design -Build Project, in the amount of $85,607 with a term ending December 31, 2020; and 2. Authorize the City Manager, or his designee, to execute the Professional Services Agreement with Hazen and Sawyer, including making minor and non -substantive changes and to sign all documents and instruments necessary to complete the transactions. BACKGROUND: The existing Water Supervisory Control and Data Acquisition (SCADA) system is aging and in need of critical improvements to its communications network and architecture. A cyber security vulnerability assessment identified this project as one of the top remaining items to complete. Without these improvements, the network will become increasingly unreliable and slow as new wells, pumps and instrumentation are added and/or replaced within the water system. Additionally, new and upgraded Programmable Logic Controllers ("PLCs") and Remote Terminal Units ("RTUs") cannot be added because their communications capabilities and speed will overwhelm an already congested network. To work within our approved annual funding levels, staff has developed a multi-year program for implementing the Water SCADA system and infrastructure improvements, which is comprised of sub- projects included in the 2018-2023 five-year plan. These sub -projects include server hardware and software upgrades, video deployment to Water Facilities, and field automation upgrades.