01-28-2019 BPU RPT 08 - Laserfiche WebLink

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PJ A r F R F N F R c v L I F E RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: JANUARY 28, 2019 ITEM NO: 8 SUBJECT: RFP 1837 FOR NETWORK SYSTEMS AGREEMENT FOR ELECTRIC ADVANCED METER SYSTEM WITH TANTALUS SYSTEMS, INC. FOR A TERM OF TWO YEARS IN THE AMOUNT OF $7,267,644, WITH THE OPTION FOR A THREE-YEAR EXTENSION; SOFTWARE AS A SERVICE AGREEMENT WITH SMARTWORKS, A DIVISION OF N. HARRIS COMPUTER CORPORATION, FOR A METER DATA MANAGEMENT SYSTEM FOR A TERM OF FIVE YEARS IN THE AMOUNT OF $1,754,677 — INCREASE WORK ORDER NO. 1707248 BY $660,000 FOR THE TOTAL AMOUNT OF $3,660,000 FOR FISCAL YEAR 2018-19 ISSUES: Award RFP 1837 for a TUNet Network Systems Agreement to Tantalus Systems, Inc. for an Electric Advanced Meter System for a two-year term in the amount of $7,267,644, with the option to extend for an additional three year term and a Software as a Service Agreement to SmartWorks, a division of N. Harris Computer Corporation, for a Meter Data Management System for a five-year in the amount of $1,754,677; and approve an increase to Work Order No. 1707248 by $660,000 for the total amount of $3,660,000 for Fiscal Year 2018-19 for the first phase of implementation of an Electric Advanced Meter System and Meter Data Management System. RECOMMENDATIONS: That the Board of Public Utilities: 1. Award RFP 1837 to and approve the TUNet Network Systems Agreement with Tantalus Systems, Inc., for an Electric Advanced Meter System, advanced meters, communications devices, related equipment, implementation services and hosting fees in an amount not -to -exceed $7,267,644 for a two-year term, with the option to extend for an additional three-year term; 2. Award RFP 1837 and approve the Software as a Service Agreement with SmartWorks, a division of N. Harris Computer Corporation, for a Meter Data Management System, related equipment, implementation services and hosting fees in an amount not -to -exceed $1,754,677 for a five-year term; 3. Approve an increase to Work Order No. 1707248 by $660,000 for the total amount of $3,660,000 for Fiscal Year 2018-19 for the first phase of implementation of an Electric Advanced Meter System and Meter Data Management System; and 4. Authorize the City Manager, or his designee, to execute the agreements, including making minor non -substantive changes, and to sign all documents and instruments necessary to complete the transactions.