01-14-2019 BPU RPT 12 - Laserfiche WebLink

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W A T E R E N E R G Y T I F F id& P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES RIVERSIDE PUBLIC UTILITIES Board Memorandum DATE: JANUARY 14, 2019 ITEM NO: 12 SUBJECT: THREE-YEAR SERVICE AGREEMENT WITH OWNER DEVELOPER MOTOROLA SOLUTIONS, INC. FOR MAINTENANCE OF LAND MOBILE RADIO SYSTEM IN THE TOTAL AMOUNT OF $537,632.06 PURSUANT TO SECTION 702(Q) OF PURCHASING RESOLUTION 23256 ISSUE: Approve a three-year Service Agreement with Motorola Solutions, Inc., of Schaumburg, Illinois, for maintenance of the Land Mobile Radio System in the total amount of $537,632.06 pursuant to Section 702(q) of Purchasing Resolution 23256. RECOMMENDATION: That the Board of Public Utilities approve a three-year Service Agreement with Motorola Solutions, Inc., of Schaumburg, Illinois for maintenance of the Land Mobile Radio System in the total amount of $537,632.06 pursuant to Section 702(q) of Purchasing Resolution 23256. BACKGROUND: On September 26, 2016, the Board of Public Utilities (Board) approved a Communications System Agreement with Motorola Solutions, Inc. (Motorola), for the provision of a new Land Mobile Radio (LMR) system to facilitate voice communications between field crews and Utilities Dispatch for Electric and Water divisions. Under the Agreement, Motorola upgraded the LMR infrastructure to a state-of-the-art system, which supports 170 portable radio units and 100 mobile radio units with features including encryption, GPS locators, Over -the -Air Programming, and enhanced security features. The system is compatible with the County of Riverside's Public Safety Enterprise Communication system, as well as the City of Riverside's Police Department radios, enabling seamless communications in the event of local or regional emergencies and disasters. It is highly reliable, fault tolerant, and provides increased radio coverage in the Riverside Public Utilities (RPU) service area. The system can be integrated across multiple voice and data networks, meeting RPU's current needs and providing a path for future expansion. The radio system that was replaced by the new LMR system in 2016 did not require a contract or agreement with outside services to maintain the system. Rather, staff had become accustomed to fixing and repairing the old radios which were analog units. Also, under the agreement with Motorola that was approved in 2016, the scope of work extended to the provision and installation of equipment, configuration, testing, commissioning, and training, however, there was no inclusion for future maintenance of the system. The new system includes features that we must rely on Motorola to provide service such as programming updates. Moving forward, and to the extent possible, staff plans to incorporate and address future maintenance costs related to a particular project within the base approval for the project.