01-14-2019 BPU RPT 10 - Laserfiche WebLink

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PJ A r F R F N F R c v L I F E RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: JANUARY 14, 2019 ITEM NO: 10 SUBJECT: AGREEMENT WITH SCHINDLER ELEVATOR CORPORATION, OF SAN DIEGO, CALIFORNIA, IN THE AMOUNT OF $1,151,578 AND CONTINGENCY OF 15% FOR A TOTAL AMOUNT NOT TO EXCEED $1,324,315 IN RESPONSE TO BID NO. 7607 FOR ELEVATOR MODERNIZATION OF MISSION SQUARE PROJECT — WORK ORDER NO. 1719865 IN THE AMOUNT OF $1,500,000 ISSUES: Approve an agreement with Schindler Elevator Corporation, of San Diego, California, in the amount of $1,151,578 in response to Bid No. 7607 for the elevator modernization of Mission Square project located at 3750 University Avenue; approve contingency of 15%, or $172,737; and approve Work Order No. 1719865 in the amount of $1,500,000. RECOMMENDATIONS: That the Board of Public Utilities: 1. Award Bid No. 7607 to Schindler Elevator Corporation, of San Diego, California, in the amount of $1,151,578 for the elevator modernization of Mission Square project; 2. Authorize a 15%, or $172,737, contingency for unforeseen conditions or required modifications, including but not limited to owner requested changes and improvements, and authorize staff to issue appropriate change orders not to exceed that amount; 3. Approve Work Order No. 1719865 in the amount of $1,500,000; and 4. Authorize the City Manager or his designee, to execute the agreement with Schindler Elevator Corporation and make any minor or non -substantive changes. BACKGROUND: On October 13, 2015, the City acquired the Mission Square Office Building at 3750 University Avenue (Property), which was funded by Riverside Public Utilities (RPU). As such, the City is now the landlord of the Property. The Property consists of approximately 127,533 square feet of rentable office and retail space in a six -story building, plus a basement level and a 490 stall parking garage situated on approximately 2.5 acres of land. On March 13, 2017, the Board of the Public Utilities conceptually approved the elevator modernization of the mechanical systems and passenger cab refurbishment project for an estimated amount of $1,500,000.