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CITY OF RJVER.SIDE City of Arts &Innovation City Council Memorandum IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 12, 2018 FROM: PUBLIC WORKS DEPARTMENT WARDS: ALL SUBJECT: MEASURE Z - RFP NO. 1775 — AGREEMENT FOR MUNICIPAL TREE MAINTENANCE SERVICES WITH WEST COAST ARBORISTS, INC. OF ANAHEIM, CALIFORNIA, THE AMOUNT OF $6,679,536 FOR A THREE YEAR TERM ENDING JUNE 30, 2021 WITH AN OPTIONAL FOR THREE ONE-YEAR EXTENSIONS OR ONE THREE-YEAR EXTENSION ISSUE: Approve the Agreement for Municipal Tree Maintenance Services from RFP No 1775 with West Coast Arborists, Inc. of Anaheim, California, in the amount of $6,679,536 for a three-year term ending June 30, 2021, with an option for three additional one-year extensions or one additional three-year extension. RECOMMENDATIONS: That the City Council: 1. Approve the Agreement for Municipal Tree Maintenance Services with West Coast Arborists, Inc. in the amount of $6,679,536, for a three-year term ending June 30, 2021, with three additional one-year extensions or one additional three-year extension; and 2. Authorize the City Manager, or his designee, to execute the Agreement for Municipal Tree Maintenance Services with West Coast Arborists, Inc. including making minor and non - substantive changes and to extend the term, for up to three additional years, subject to the same terms and conditions and availability of budgeted funds. BACKGROUND: The City is responsible for maintaining street trees within the public right of way and park trees located within City parks to enhance the quality of life for all residents. The City estimates there are nearly 35,000 park trees and approximately 150,000 street trees of which approximately 135,000 are within parkways, along the front or side of homes and businesses and approximately 15,000 are located within medians and areas maintained by the City. Street trees have an estimated value of over $300 million.