09-09-16 HRB Minutes - Laserfiche WebLink

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to rate their performance in each area. The rationale is to encourage the philosophy of continuous improvement and for all employees to strive to do better than average. Board Member Lana Haddad requested that the new performance evaluation form be presented at the next Board meeting. Board Member Lance Sayavong asked Mrs. Rose to define the recruitment process. Mr. Sayavong also encouraged the City to connect with veterans and provided the Board with a list of veteran representatives in the Riverside area. Interim Human Resources Director Pia Rose informed the Board that 292 new employees were hired in 2015. Mr. Sayavong requested a breakdown of the positions that were filled. 2. On-Boarding Update – Deona Knight, Principal Human Resources Analyst Principal Human Resources Analyst Deona Knight provided the Board with a verbal update on the onboarding process. Mrs. Knight informed the Board that all departments have been trained on the online requisition process. Mrs. Knight stated that this process was previously done via paper. Principal Human Resources Analyst Deona Knight informed the Board that the City has hired Sterling Infosystems Inc. to conduct background checks. Principal Human Resources Analyst Deona Knight informed the Board that there has been a change to Pre-employment Group 1 Physicals which will require only a drug screen for sedentary positions. Mrs. Knight indicated that all other positions will still require a physical exam. Mrs. Knight noted that this change is expected to have a significant cost savings. Principal Human Resources Analyst Knight informed the Board that onboarding and new hire orientation has been combined into a half-day session. Mrs. Knight indicated that the new process ensures new hires receive information within the first thirty days of employment. Vice-Chair Alysia Webb inquired as to how long the process takes to hire an employee once an offer is extended. Mrs. Knight responded and indicated that thirty days is the average time it takes to hire an employee following an offer. 3. Human Resources Director Updates – Pia Rose, Interim Human Resources Director Interim Human Resources Director Pia Rose informed the Board that interviews have been scheduled for the Human Resources Director recruitment. Mrs. Rose indicated that the Human Resources Department is currently recruiting for a Safety Officer, Principal Human Resources Analyst (Training Division) and a Deputy Human Resources Director. Interim Human Resources Director Pia Rose provided the Board with a verbal overview of EEO statistics regarding Citywide-Regular Employees. The data compared 2014, 2015 and 2016. The City continues to improve diversity of its employee population. Board Member Lana Haddad requested that Mrs. Rose return to the Board with a new hire and promotion report categorizing pay, gender, race, ethnicity, and the level of pay the employee is being hired at. Board Member Lance Sayavong requested that the report also include veteran status. Interim Director Rose informed the Board that within the current HR system veteran status is not tracked. Mrs. Rose stated that the current HR system is very archaic. Public Comment Period: No comments made. 4. Issues for Future Discussion: Chair Sonya Dew requested an item regarding Human Resources Board Hearing Rules and Procedures be placed on October’s agenda. Chair Sonya Dew requested an item regarding the Human Resources Board Standing Rules be placed on October’s agenda. Board Member Lana Haddad requested an item regarding pay, gender, ethnicity, veteran status, and the level of pay for new hires and promotions be placed on an agenda within the next few months. Board Member Lana Haddad requested a presentation regarding the revised performance appraisal process be placed on October’s agenda. Page 2 of 3