11-14-2016 BPU RPT 09 - Laserfiche WebLink

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W A I R h N h B U Y I. I F F -- RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: NOVEMBER 14, 2016 ITEM NO: 9 SUBJECT: IMPROVEMENTS TO THE UTILITIES OPERATIONS CENTER BUILDING B WATER MAINTENANCE GROUP WORK AREA — AUTHORIZE WORK ORDER NO. 1627779 FOR $60,000 ISSUE: Authorize Work Order No. 1627779 in the amount of $60,000 for improvement to the Utilities Operations Center Building B Water Maintenance group work area. RECOMMENDATION: That the Board of Public Utilities authorize the capital expenditure for Work Order No. 1627779 in the amount of $60,000. BACKGROUND: The Utilities Operations Center was completed in 1996. The facility includes the primary building constructed as office and assembly (conference) facilities and a primarily warehouse facility identified as Building B. Since that time, the Water Division staff at this site has increased by approximately 40 employees necessitating the need to utilize Building B to house numerous employees. One group, consisting of water mechanics, water electricians and building maintenance personnel were stationed in an area underneath a loft. This area was open to the warehouse environment and was not conducive to the work this group needed to accomplish while working in the office. Originally, staff anticipated hiring an architect and bidding this project out at an estimated cost of $100,000 for construction. After further review, the managers discussed the project with staff and decided that the work could be completed in -house for less than $50,000. It was determined that completing the work in -house would better allow the staff to design the space to their specifications, as well as give a sense of accomplishment and pride in their work space. The construction component of the work is substantially complete including walls, insulation, LED lighting, carpet, and air conditioning /heat. The project has cost approximately $30,000 to date. However, the original work order estimate of $50,000 anticipated that there was existing furniture in storage for the 10 new work stations, along with a conference table and chairs. GM Business Interiors completed an inventory of the furniture items in storage and while there are several cubicle pieces along with a conference table and 3 office chairs, there are insufficient pieces to fully complete the 10 new work stations. The quote to use what is available in storage and purchase the necessary additional items is approximately $22,000. Staff is still reviewing all facilities for available chairs to provide the remaining 7 office chairs at no additional cost. If unable to locate the full 10 office chairs, additional chairs will need to be ordered. All work is being completed in alignment with the City's Purchasing Resolution. These improvements will allow for a more conducive environment for employees to work in when not out in the field.