11-14-2016 BPU RPT 06 - Laserfiche WebLink

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W A I R h N h B L Y I. l F F RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: NOVEMBER 14, 2016 ITEM NO: 6 SUBJECT: FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC FOR ELECTRICAL ENGINEERING DESIGN SERVICES FOR BOOSTER STATIONS, WELLS AND WATER TREATMENT PLANTS, TO EXTEND THE TERM TO DECEMBER 6, 2019 AT NO ADDITIONAL COST ISSUE: Approve the First Amendment to the Professional Services Agreement for Electrical Engineering Design Services for Booster Stations, Wells and Water Treatment Plants, with Carollo Engineers, Inc. of Fountain Valley, California, to extend the term to December 6, 2019 at no additional cost. RECOMMENDATION: That the Board of Public Utilities Approve the First Amendment to the Professional Services Agreement for Electrical Engineering Design Services for Booster Stations, Wells and Water Treatment Plants, with Carollo Engineers, Inc. of Fountain Valley, California, to extend the term to December 6, 2019 at no additional cost. BACKGROUND: The City's water system is a large and complex system that utilizes 52 water wells and 38 booster stations to transport water from several groundwater basins through multiple pressure zones to deliver water to RPU customers within the City of Riverside. Although RPU has renovated several wells and booster stations, a large number of electrical systems that provide electrical power to the water wells and booster stations have been in service for more than 25 years utilizing electrical components that are no longer manufactured and are outdated, and therefore, need to be replaced or upgraded. In order to upgrade electrical equipment in these facilities, the electrical plans and specifications need to be updated and reviewed by outside licensed electrical engineers who are familiar with water facility operations and their layout involving state -of- the -art equipment and devices that require site specific and detailed electrical diagrams incorporated into the plans. In addition, these improvements will provide the Water Utility with the most up -to -date plans and specifications to meet current electrical code, incorporating the latest technology. On February 7, 2014, the Riverside Public Utilities (RPU) Board approved a Professional Services Agreement (PSA) in the amount of $231,000 with Carollo Engineers, Inc. (Carollo) to provide, on an as needed basis, professional electrical engineering services, including electrical design, arc flash assessment, review of plans created by RPU Water Engineering Section and Water Operations, and miscellaneous electrical services. Since February 2014, Carollo developed the electrical standards for wells and booster stations, reviewed electrical plans for Brunton Water Well 1 -R and Gratton Booster Station, performed electrical inspections at the Brunton well and two booster stations ( Gratton and Cook), and completed arc flash assessment at four stations (Linden, Mockingbird, Victoria, and Palmyrita Water Treatment Plant). The total spent to date is approximately $128,000, leaving about $103,000 of unspent funds in the contract.