10-24-2016 BPU RPT 05 - Laserfiche WebLink

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W A T E R E N E R G Y L I F E RIVERSIDE PUBLIC UTILITIES ` Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: OCTOBER 24, 2016 ITEM NO: 5 SUBJECT: AWARD OF BID 1239 - 1619571 TO ALL AMERICAN ASPHALT OF CORONA, CALIFORNIA, FOR STREET AND LANDSCAPE IMPROVEMENTS AT PLAZA SUBSTATION FOR $353,467, AND APPROVAL OF WORK ORDER NO. 1619571 FOR $460,000 ISSUES: Approve: 1) award of Bid No. 1239- 1619571 to All American Asphalt of Corona, California, for street and landscape improvements at Plaza Substation for $353,467; and 2) Work Order No. 1619571 for $460,000. RECOMMENDATIONS: That the Board of Public Utilities: Award Bid No. 1 239 - 1 61 9571 to All American Asphalt of Corona, California, for street and landscape improvements at Plaza substation for $353,467; and 2. Approve Work Order No. 1619571 for $460,000. BACKGROUND: The Magnolia -Plaza Reliability Project (MPRP) was approved by the Board of Public Utilities on December 7, 2012. MPRP was initiated to carry out the Electric System Master Plan's recommendation to maintain system reliability, improve the distribution system, and assist in the retirement of Magnolia substation. The physical expansion of the interior of Plaza substation was completed in February, 2016. Street and landscape improvements are a required part of the MPRP for public safety and to enhance the appearance and aesthetics of the substation and to deter graffiti on the perimeter block wall. The scope of the improvements include new sidewalk, curb, and drainage improvements; traffic road paving; new water wise irrigation system; drought tolerant landscaping along the new block wall; new monument sign; and a sewer line extension from the street to the substation. Completion of this proposed scope of work will complete the physical improvements at Plaza Substation that were contemplated under MPRP. Bid No. 1 239 - 1 61 9571 was posted on July 29, 2016 and closed August 17, 2016. Four contractors from the Water Division's Paving Contractor panel were invited to submit bids for the street and landscape improvements project. Two contractors submitted bids. Staff evaluated the bids and deemed All American Asphalt of Corona, CA, to be the lowest responsive and responsible bidder. The bid compared favorably to the engineer's estimate of $350,000. The bids are summarized in the table below: Contractors: Bid Amount Rank 1. All American Asphalt $353,467 1 2. Hardy & Harper, Inc. $606,000 2 ➢ Engineer's Estimate $350,000