09-26-2016 BPU RPT 05 - Laserfiche WebLink

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W A T E R E N E R C Y I WI& P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES RIVERSIDE PUBLIC UTILITIES Board Memorandum DATE: SEPTEMBER 26, 2016 ITEM NO: 5 SUBJECT: SECOND AMENDMENT TO MASTER AGREEMENTS FOR THE WATER DIVISION'S PAVING CONTRACTOR PANEL FOR A THREE -YEAR EXTENSION — ALL AMERICAN ASPHALT OF CORONA, CA, HARDY AND HARPER, INC. OF SANTA ANA, CA, R.J. NOBLE CO. OF ORANGE, CA AND MEDINA CONSTRUCTION OF RIVERSIDE, CA ISSUE: Approve the Second Amendment to Master Agreements for the Water Division's Paving Contractor Panel for a three -year extension with All American Asphalt, Hardy and Harper, Inc., R.J. Noble Co., and Medina Construction. RECOMMENDATION: That the Board of Public Utilities approve the Second Amendment to Master Agreements for the Water Division's Paving Contractor Panel for a three -year extension with All American Asphalt of Corona, CA, Hardy and Harper, Inc. of Santa Ana, CA, R.J. Noble Co. of Orange, CA, and Medina Construction of Riverside, CA. BACKGROUND: Riverside Public Utilities (RPU) constructs water pipeline replacement projects by hiring outside contractors and by using RPU's water construction crews. When outside contractors are used, the contractor as part of the scope of work completes the trench repaving. However, the water construction crews do not have the means to repave the trench area. In the past, RPU relied on the Public Works Department (PW) paving crews to perform the trench repaving for projects completed by the water construction crews. However, the PW paving crews became increasingly busy with other projects, making it difficult to schedule paving work in a timely fashion. As a means to hire paving contractors in a more efficient and expedient fashion, the Board of Public Utilities (Board) recommended that City Council establish the Water Division's Paving Contractor Panel (Panel) on November 19, 2010, and City Council subsequently approved the Panel on December 7, 2010. The Panel proved to be very successful as a means for RPU to repave its pipeline replacement projects, and on November 1, 2013, the Board approved the First Amendment to the Master Agreements for members of the Panel to extend the term for three (3) years through October 23, 2016. In the last three years, the Water Division has awarded 13 paving contracts ranging in value from approximately $80,000 to $300,000. Recently, the workload of the PW paving crews has subsided somewhat, and it is expected that RPU will again utilize their services to the extent possible. However, it is necessary to have another means for completing paving projects during times when the PW paving crews are not able to meet the project schedule. Therefore, staff recommends renewing the Panel for an additional three -year term with the