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W A T E R E N E R G Y L I F E CITY VOF RIERSIDE P U B L I C U T I L I T I E S RIVERSIDE PUBLIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: MAY 23, 2016 ITEM NO: 8 File 16 -1580 SUBJECT: FIRST AMENDMENT TO THE PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR LOCATING SUBSURFACE FACILTIES WITH UTILIQUEST, L.L.C. — EXTENDING THE TERM TO JUNE 30, 2018 AND INCREASING THE COMPENSATION IN THE AMOUNT OF $807,000 ISSUE: The issue for Board of Public Utilities consideration is approval of the First Amendment to Professional Consultant Service Agreement with Utiliquest, L.L.C. for underground locating services, extending the term to June 30, 2018, and adding $807,000 for the remaining two years of the agreement. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the expenditure of $784,060 for the Riverside Public Utilities' (RPU) portion of the First Amendment to Professional Consultant Services Agreement with Utiliquest, L.L.C., Alpharetta, Georgia for underground locating services; and 2. Recommend that the City Council approve the First Amendment to Professional Consultant Services Agreement with Utiliquest, L.L.C. for underground locating services for Riverside Public Utilities Electric, Water, and Public Works Sewer, in the amount of $807,000, and extending the term by two years, ending June 20, 2018. BACKGROUND: Underground facility locating is a vital function of the City of Riverside (City), including Riverside Public Utilities (RPU), to maintain both the safety and reliability of the electric, water, and sewer systems. Facility locating is also required by California Government Code Section 4216. All parties planning to excavate, for any reason, are required by law to notify the California One Call 811 system, which in turn informs all potentially affected utilities. Each utility must respond by physically marking the location of their facilities in the field. The City of Riverside averages 1,000 electric, 1,250 water, and 70 sewer locates per month. This facility location is vital to all construction and development activity. Utiliquest, LLC (Utiliquest) has been competently providing this service for the City since 2001. To ensure the best possible services and price, the City issued a formal Request for Proposals for these services in April 2013. In May 2013, the proposal evaluation team, consisting of staff from RPU, Public Works, and the Finance Department, selected Utiliquest as the successful proposer based on their industry experience, lowest cost, and excellent past performance. The team negotiated a favorable agreement with Utiliquest to perform underground locating services for Electric, Water, and Sewer Force Main with an option to include Traffic Signals. City Council approved a Professional Consultant Services Agreement (Agreement) with Utiliquest on August 27, 2013. The term of the Agreement was three years with an option for an additional two year