02-19-2016 BPU RPT 07 - Laserfiche WebLink

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W A T E R ENERGY 1 LIE E P U B L I C U T I L I T I E S RIVERSIDE PUBLIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: FEBRUARY 19, 2016 ITEM NO: 7 File ID — 16 -0488 — C SUBJECT: CONSTRUCTION OF THE TREE IRRIGATION SYSTEM PROJECT AT THE FORMER RIVERSIDE GOLF CLUB BID NO RPU368— WORK ORDER NO. 1610216 FOR $240,000 ISSUES: The issues for Board of Public Utilities consideration are: 1) approval of Work Order No. 1610216; and 2) approval of a contract award for the Tree Irrigation System Project at the former Riverside Golf Club, Bid No. RPU -7368. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve a capital expenditure of $240,000 for Work Order No. 1610216, which includes all design, construction, contract administration, inspections and construction contingency costs for the Tree Irrigation System Project at the former Riverside Golf Club, Bid No. RPU -7368; and 2. Award a contract for the construction of the Tree Irrigation System Project at the former Riverside Golf Club — Bid No. RPU -7368 to the lowest responsive bidder, Inland Empire Landscape, Inc., of San Bernardino, California in the amount of $192,562. BACKGROUND: The former Riverside Golf Club was constructed in 1948 on property owned by the Riverside Public Utilities Department (RPU) as recreational golf venue within the City of Riverside. In 2009, the golf club operator filed for bankruptcy which led to the closure of the golf course. At that time, maintenance responsibilities for the former golf club reverted to RPU, which covered approximately 120 acres of grass, trees and other miscellaneous facilities. Due to being irrigated alongside of grass, the trees on the golf course developed shallow root systems. Soon after the golf course closed, the irrigation system and its source well were vandalized rendering the system inoperable. During this time, the City was considering various options for the former golf course. In addition, the old well and irrigation system required costly repairs. For these reasons, it was decided not to restore irrigation service at that time. With the extended drought and bark beetle infestations, several trees began to get stressed and die. In 2014, there were 641 trees in the golf course. Since that time, 243 were lost due to water stress and bark beetles. With no functional irrigation system, the trees needed to be watered by hand. Beginning in 2015, several contracts were issued, at an approximate cost of $90,000, to provide manual watering of the trees and treatment for the bark beetle infestations. Page 28