02-19-2016 BPU RPT 05 - Laserfiche WebLink

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RIVERSIDE PUBLIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIESDATE: February 19, 2016 ITEM NO : 5 File ID –16-0486–C SUBJECTELECTRIC SUPERVISORY CONTROL AND DATA ACQUISITION(SCADA) ANNUAL : SOFTWARE MAINTENANCEAND SUPPORT RENEWAL FOR THE PERIOD OF JANUARY 1, 2016 TO NOVEMBER 15, 2016FOR $55,820 ISSUE : The issue for Board of Public Utilities consideration isapproval of annual software maintenance and support for theelectric Supervisory Control and Data Acquisition (SCADA) System. RECOMMENDATION : That the Board of Public Utilitiesapprove the awardof a purchase order to Open Systems International, Inc. (OSI), for electric SCADA Annual Software Maintenance and Support, in the amount of $55,820. BACKGROUND : The electric SCADA system is a key operational tool for the continuous safe and reliable operation of the Riverside electric transmission and distribution grid. SCADA is a sophisticated software based system, used by the system operators, to provide real-time information and remote control of many system functionsand devices. Remote control improves response time, and reduces costs over manual operations. Like most major software systems, the manufacturer provides frequent updates related to system performance, cyber security, and functionality. SCADA requires this software maintenance to remain fully operational and in regulatory compliance. The electric SCADA system is a proprietary product of Open Systems International Inc.(OSI). As such, OSI is the only vendor qualified and in a position to provide maintenance and update of the software. The services offered by OSIare so special and unique that other vendors are unable to provide a comparable service. Therefore, this action is a solesource procurementfor software maintenance and supportfor the existing Electric SCADA System.Under Section 201(c) of City Council Resolution No. 22576, formal competitive procurement is not required if the procurement can only be obtained from a sole source,or timely from a single source.The City’s Purchasing Services Manager approved a justification of single/sole source brand request for this software maintenance, and is satisfied that the best price,terms and conditions for the procurement have been negotiated. Riverside Public Utilities (RPU) negotiated with OSI to providesoftwaremaintenance on the existing Electric SCADA system through November 15, 2016. This action will provide the necessary maintenance until such services prescribed in theexisting SCADA System Upgrade Project Agreement take effecton November 16, 2016. The Purchasing Services Manager concurs thatthe recommended actions comply with the City of Riverside’s Purchasing Resolution No. 22576. Page 18