11-20-2015 BPU RPT 10 - Laserfiche WebLink

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W A T E R E N E R C Y I WI& P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES RIVERSIDE PUBLIC UTILITIES Board Memorandum DATE: NOVEMBER 20, 2015 ITEM NO: 10 File ID — 15 -3693 — D SUBJECT: AWARD OF BID NO RPU -7349 - GRANULAR ACTIVATED CARBON REMOVAL AND REPLACEMENT CONTRACT TO CALGON CARBON CORPORATION — IN THE AMOUNT OF $1,032,000 ISSUE: The issue for Board of Public Utilities consideration is to approve a contract award for the Palmyrita Water Treatment Plant Granular Activated Carbon Removal and Replacement, Bid No. RPU -7349. RECOMMENDATIONS: That the Board of Public Utilities: Award a three year contract for the Palmyrita Water Treatment Plant Granular Activated Carbon Removal and Replacement, Bid No. RPU -7349 to the lowest responsive and responsible bidder Calgon Carbon Corporation of Pittsburg, Pennsylvania, in the amount of $1,032,000; and 2. Determine that the bid submitted by Carbon Activated Corporation of Compton, California, in the amount of $944,666, is non - responsive. BACKGROUND: The Palmyrita Water Treatment Facility (Palmyrita) removes 1,2- dibromo -3- chloropropane (DBCP) from groundwater produced in the North Orange well field. Treatment of DBCP is achieved by using granular activated carbon (GAC) to absorb DBCP, which is the US EPA approved method for the removal of DBCP in drinking water. Approximately 2.5 billion gallons of groundwater are treated annually at Palmyrita for domestic use. The proposed contract includes all work needed to replace 20,000 lbs. of GAC at each vessel, including: removing and legally disposing of spent carbon, inspecting and disinfecting the vessels, and installing virgin carbon into the vessels. The contract is for three years, and it is anticipated that there will be approximately 50 GAC removal and replacement events during this time. Approximately 16 removal and replacement events occur annually. A project site map is attached for reference. Staff issued its GAC removal and replacement specification and posted a Request for Proposals (RFP) on July 30, 2015, with a submittal deadline of August 13, 2015. Three bids were received by the deadline and one was deemed non - responsive. The bid summary is listed below. COMPANY CITY & STATE BID TOTAL 1 Carbon Activated Corp Compton, CA $944,666 2 Calgon Carbon Corporation Pittsburgh, PA $1,032,420 3 Prominent Systems, Inc. Industry, CA $1,174,725