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'N R I I H I H I H i; V I , ZW& RIVERSIDE PUBLIC UTILITIES Board Memorandum P s! 4 I r r U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: December 17, 2010 ITEM NO: 7 SUBJECT: PERMANENT TRENCH RESURFACING FOR MERRILL AVENUE 8-INCH WATER DISTRIBUTION MAIN REPLACEMENT PROJECT(BEATTY DRIVE) ISSUE: That the Board of Public Utilities consider approval of a contract award for the Permanent Trench Resurfacing for Merrill avenue 8-Inch Water Distribution Main Replacement Project(Beatty Drive), Bid No. 6909. RECOMMENDATION: That the Board of Public Utilities recommend that the City Council award a contract forthe Permanent Trench Resurfacing for Merrill Avenue 8-Inch Water Distribution Main Replacement Project (Beatty Drive), Bid No. 6909, to the lowest responsive bidder, United Paving Company, of La Mirada, California, in the amount of $209,393.65. BACKGROUND: The construction of the Merrill Avenue 8-Inch Water Distribution Main Replacement Project is part of the on- going water main replacement program was approved by the Board of Public Utilities on February 19, 2010, including all costs for engineering,construction,and paving. The approved Work Order includes$250,000 for the trench resurfacing. Following construction of the pipeline by Public Utility forces, because of the existing pavement condition, it was recommended by Public Works that the entire street paving should be repaired instead of the usual trench resurfacing.The work will generally entail the permanenttrench resurfacing for the pipeline, hydrant and service laterals, grind and cap the street curb to curb, between Brockton and Palm; complete street pavement replacement between Palm and Arch; replacement of speed humps; and striping and painting per Public Works standards within Beatty Drive as shown on the attached project site map. Funding for the paving work will be 50% Public Utilities and 50% Public Works. Public Utilities share was determined based on the total trench resurfacing that would have occurred in absence of the full street resurfacing. Public Utilities share of the cost is within the$250,000 previously approved for the Work Order No. 1013090. Bids were received on November 19, 2010. The lowest responsive bid was submitted by United Paving Company. Staff has reviewed all provided documentation and has determined that United Paving Company has met all of the requirements of the specifications. The eleven (11) bids received are summarized as follows: COMPANY CITY LOCATION TOTAL BID 1. United Paving Company La Mirada, CA $209,393.65 2. S&S Grading and Paving Inc Norco, CA $232,922.99 3. All American Asphalt Corona, CA $238,914.30