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RIVERSIDE PUBLIC UTILITIES M3Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: December 3, 2010 ITEM NO: 3 SUBJECT: VICTORIA AVENUE OVERHEAD TO UNDERGROUND CONVERSION, WASHINGTON STREET TO MAUDE STREET—WORK ORDER NO. 070015-03 ISSUE: Board of Public Utilities approval is requested to increase the contract amount with RBF Consulting and extend the contract date. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the First Amendment to the Professional Services Agreement with RBF Consulting, increasing the amount of that agreement in an amount not to exceed $29,175 for a total contract amount of$71,940 and extending the contract one year; and 2. Authorize the issuance of change orders in the amount not to exceed 20% of the total contract amount, should additional services be needed to complete this project BACKGROUND: This project consists of relocating the electric facilities from overhead to underground along Victoria Avenue from Washington Street to Maude Street. This project is receiving outside funding from three sources: $436,000 from the Cal Trans, $1,300,000 from the Victoria Avenue Historic Restoration Project (VAHRP), and the remaining funding (estimated to be $464,000) by Riverside Public Utilities. The capital expenditure of this project was approved by the Board on August 20, 2010, and an update to the project status was presented to the Board on November 5, 2010. RBF Consultants was awarded the contract to perform numerous environmental studies as required by California Department of Transportation. CalTrans has requested additional soil testing that was not identified within the original scope of work for the environmental requirements. Once authorized, this work is expected to be completed within 60 days. Then, with the subsequent approval of the soil testing from CalTrans, staff expects to receive authorization from Cal Trans to move forward with construction. If CalTrans requests additional testing or other studies necessary for their approval, staff has requested change order authority to meet such requests. FISCAL IMPACT: The total amendment is not to exceed $29,175, for a total contract amount of $71,940. Sufficient funds are budgeted and available for this project in the Major OH/UG Conversion Account No. 6130000- 470619. Prepared by: Stephen H. Badgett, Public Utilities Deputy General Manager/Energy Delivery Approved by: David H. Wright, Public Utilities General Manager Approved by: Belinda J. Graham, Assistant City Manager Approved as to form: Gregory P. Priamos, City Attorney