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wy RIVERSIDE PUBLIC UTILITIES Board Memorandum. BOARD OF PUBLIC UTILITIES DATE: November 5, 2010 ITEM NO: 8 SUBJECT: AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES FOR THE RECYCLED WATER MASTER RECLAMATION PERMIT AND TITLE 22 ENGINEERING REPORT ISSUE: That the Board of Public Utilities consider approval of a Professional Services Agreement with HDR Engineering, Inc. in a not-to-exceed amount of$114,500 for support services related to the Recycled Water Master Reclamation Permit and completion of the Recycled Water Title 22 Engineering Report. RECOMMENDATION: That the Board of Public Utilities approve a Professional Services Agreement with HDR Engineering, Inc. in a sot- to-exceed amount of$114,500 for professional consultant services for support services related to the Recycled Water Master Reclamation Permit and completion of the Recycled Water Title 22 Engineering Report. BACKGROUND: The City is in the process of completing two key projects that will enable Riverside Public Utilities (RPU) to maximize its use of recycled water.These two projects are the Utilities'Recycled Water Facilities Plan(RWFP)and the expansion of the City's Regional Water Quality Control Plant (RWQCP). The Utilities' RWFP will provide the roadmap for future recycled water infrastructure. Equally important is the expansion of the RWQCP which will enable the City to use the 41,400 acre-feet of recycled water granted by the State Water Resources Control Board (SWRCB) on May 20, 2008. The distribution of recycled water throughout the City requires a Master Reclamation Permit issued by the Regional Water Quality Control Board (RWQCB). In order to obtain this permit, the State of California Water Recycling criteria require the approval of a Title 22 Engineering Report by the RWQCB and the California Department of Public Health. The engineering report is a comprehensive document produced by a properly qualified engineerthat addresses all elements of the City's recycled water program. On August 17,2010,staff issued a Request for Proposals(RFP)to fifteen engineering firms with experience in the preparation of Recycled Water Title 22 Engineering Reports and Recycled Water Master Reclamation Permit documents. Staff conducted a non-mandatory pre-proposal meeting on September 1, 2010, to which all of the solicited engineering firms were invited to attend. Three proposals were received on September 17,2010 from the following firms: HDR, Riverside; DDB Engineering, Inc., Irvine; Krieger& Stewart, Riverside. The Selection Committee(Committee)consisting of seven RPU staff members reviewed the proposals on the basis of the criterion described in the RFP. On September 27, 2010, the Committee met and recommends HDR Engineering, Inc. HDR provided the best proposal,the lowest price, and has a well qualified team to conduct this project. HDR is also on RPU's Professional Consultant Services Panel and has agreed to the terms in the attached Professional Consultant Services Agreement.