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RIVERSIDE PUBLIC UTILITIES Board Memorandum r' III rr. " T ! [ Ti E5 BOARD OF PUBLIC UTILITIES DATE: September 17, 2010 ITEM NO. 6 SUBJECT: REHABILITATION OF OLIVEWOOD BOOSTER NOS. 1, 3, AND 6 WORK ORDER NO. 1027289 ISSUE: Consideration of the capital expenditure of$80,000 and the issuance of a purchase order forthe removal and replacement of three pump and motor assemblies at the Olivewood Booster Station. RECOMMENDATIONS: That the Board of Public Utilities: 1. Authorize the expenditure of$80,000 for the removal and replacement of three pump and motor assemblies for Work Order No. 1027289 which includes all procurement and other costs for the Olivewood Booster Nos. 1, 3 and 6 Rehabilitation Project; and 2. Authorize a Purchase Order to the lowest responsive bidder, Tri County Pump Company of San Bernardino, California, in the amount of$72,306.69. BACKGROUND: The Olivewood Booster Rehabilitation Project is included as part of the City of Riverside Public Utilities'Safe W.A.T.E.R. Plan. The Olivewood Booster Station consists of six pumps and is used to transfer irrigation water from the Riverside Canal to the Gage Canal Company, which is part of the Gage Exchange Program. Under this Program, Riverside receives potable water at the Linden-Gage delivery from the Gage Canal Company, and Gage receives irrigation water in the canal. The Program was developed in 1991 in response to ongoing drought conditions and the Olivewood Booster Station was constructed at that time. Olivewood Booster Nos. 1, 3 and 6 are the original pump and motors which were installed in 1991 and have suffered drops in their production and electrical efficiency. In contrast, Olivewood Booster Pump Nos. 2, 4 and 5 were rehabilitated in 2008 and 2009 and are performing reliably with improved production and electrical efficiencies. Section 602 of the Purchasing Resolution (No. 21182) provides for a utilities exception which allows for the acquisition of specific items listed by Open Market Procurement, if it appears to be in the best interest of the City due to overall economy and efficiency. This type of procurement allows staff to directly contact certain vendors to request quotations for specific equipment in lieu of formal advertisement of the procurement.Staff solicited bids fro m four contractors to procure the materials and complete the work. Three bids were received on June 10,2010. Staff has reviewed all provided documentation and has determined that Tri County Pump Company is the lowest responsive, responsible bidder with a bid of $72,306.69. The bids received are summarized in the table below: