07-16-10 BPU RPT 07 - Laserfiche WebLink

Home

W A T E R I E N E R G Y I l I E E RIVERSIDE PUBLIC UTILITIES Board Memorandum P U B L I C U T T l I T T F $ BOARD OF PUBLIC UTILITIES DATE: July 16, 2010 ITEM NO: 7 SUBJECT: AGREEMENT APPROVAL WITH THE CITY OF GRAND TERRACE FOR GRAND TERRACE ROAD PAVING REIMBURSEMENT—WORK ORDER NO. 1025658 ISSUE: Approval of agreement and authorization of an additional capital expenditure for the paving of the Grand Terrace Road, per City of Grand Terrace agreement. RECOMMENDATION: That the Board of Public Utilities approve the Reimbursement Agreement for Improvements to Grand Terrace Road in an amount not to exceed $70,000, and approve Work Order No. 1025658 in that same amount, for the paving of Grand Terrace Road as delineated in the agreement. BACKGROUND: The San Bernardino Transmission Main Replacement — Grand Terrace Segment Project was awarded for construction by the Board of Public Utilities (Board) at its regular meeting on December 21, 2007 and completed in May 2009 . This replacement project, along with the recently completed John W. North Surface Water Treatment Plant, was grant funded under the State of California Proposition 50 Program; and for all intents and purposes has eliminated Riverside's dependence on imported water supplies for the foreseeable future. During the construction of the 48-inch diameter transmission pipeline, the street was degraded beyond the trench limits due to the heavy machinery and equipment required to install the new pipeline. In concert with the City of Grand Terrace, Riverside Public Utilities (RPU) staff removed the final paving portion of the contract with the contractor for the construction of the transmission line and entered into negotiations with the City of Grand Terrace to participate in resurfacing of the entire width of Grand Terrace Road from Vivienda Street to Barton Road (approximately 2,000 feet). The City of Grand Terrace prepared plans and specification and through a competitive bid process selected Palm Canyon Contractors Inc. as the lowest responsive bidder for a total construction contract of$210,375. The RPU contribution is $70,000, which is approximately 33% of the total construction cost. It should be noted, that the Grand Terrace Road is the primary access road to the John W. North Water Treatment Plant and, therefore, its reliability is important to operation and maintenance of the treatment plant, and for maintaining the good condition of RPU's vehicles. FISCAL IMPACT: The total project cost is estimated at $210,375, with $70,000 funded by RPU. Sufficient funds are available in the Public Utilities' Capital Projects Transmission Mains Account No. 6230000-470735. Prepared by: Kevin S. Milligan, Public Utilities Assistant General Manager/Water Approved by: David H. Wright, Public Utilities General Manager Approved by: Belinda J. Graham, Assistant City Manager Approved as to form: Gregory P. Priamos, City Attorney