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W A T E R I E N E R G Y I l I E E RIVERSIDE PUBLIC UTILITIES P U B L I C=J WI& U T T I I T T F $ Board Memorandum BOARD OF PUBLIC UTILITIES DATE: June 4, 2010 ITEM NO: 10 SUBJECT: ANNUAL PURCHASE ORDER REQUIREMENTS FOR FISCAL YEAR 2010-11 ISSUE: The City of Riverside Charter requires that the Board of Public Utilities approve certain expenditures over $50,000. RECOMMENDATION: That the Board of Public Utilities approve the annual purchase order requirements for Fiscal Year 2010-11 in the estimated amount of$10,084,010. BACKGROUND: Annually, Riverside Public Utilities (RPU) prepares purchase requisitions to provide for goods and services during the fiscal year. The City's Purchasing Division selects vendors via a competitive bid process. The competitive bid process may be waived for various reasons, including availability only from a sole source, "piggybacking"off of another governmental contract, when it is in the best interests of the City to do so, or for other reasons as set forth in the City's purchasing rules. Board approval is requested for the Fiscal Year 2010-11 annual purchase order requirements. The vendors listed below were selected for Fiscal Year 2009-10 through the competitive bid process. They may or may not be selected for Fiscal Year 2010-11. Bids will be evaluated and awarded through the City based on the lowest responsive and responsible bid. If the vendors are not the successful bidder, the bid award will be brought back for individual action by the Board. 2009-2010 Estimated Description Current Vendors Amount Water Meters Inland Water Works Supply Co. $101,000 Various asphalt materials Matich Corporation $150,800 Provide subsurface locating services Underground Technology $319,000 Provide water boxes Jensen Precast $127,200 Purchase water meters and parts Performance Meters, Inc. $352,200 Provide crushed rock and fill/plaster sand Chandler Aggregates $100,000 The following vendors have been determined to be sole source or continuing providers: