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W A T E R I E N E R 5 Y , L I F E RIVERSIDE PUBLIC UTILITIES Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: April 16, 2010 ITEM NO: 4 SUBJECT: APPROVAL OF WORK ORDER NO. 1021576 IN THE AMOUNT OF $2,136,535 AND AWARD A CONTRACT WITH TELEVENT MINER & MINER TO PROVIDE PROFESSIONAL SERVICES AND SOFTWARE TO REPLACE THE CITY'S COMPUTER AUTOMATED DESIGN, MAPPING&ENGINEERING(CADME)SYSTEM ISSUE: Board approval is requested for a professional services agreement with Televent Miner & Miner, Inc., for services and software to replace the Computer Automated Design, Mapping and Engineering System. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve Work Order No. 1021576 in the amount of$2,136,535 to replace the Computer Automated Design Mapping and Engineering (CADME) system; and 2. Recommend that the City Council approve the professional services agreement with Televent Miner & Miner, Inc., of Fort Collins, Colorado, for professional services and software to replace the Computer Automated Design, Mapping and Engineering System. BACKGROUND: The City of Riverside(Riverside)is well-established in the use of Geographic Information Systems(GIS), and GIS-based products are critical tools in the management, operation, and maintenance of the City's utility asset infrastructure. Riverside is planning for a core technology migration of its Computer Automated Design Mapping and Engineering (CADME) GIS platform from Environmental System Research Institute's ( ESRI)Arclnfo 7.x-based architecture, to ESRI's ArcGIS 9.3x platform. ESRI, based in Redlands, CA., is the world leader in GIS modeling and mapping software and technology. CADME was created by Riverside staff in the early 1990's to integrate some GIS tools in the design and mapping of its infrastructure. At that time, even though it was a one of a kind system, it was quickly recognized within the utility industry as one of the most efficient systems available. It has served the City well as it has been extensively used by almost all departments, but especially Public Utilities and Public Works. However with today's technologies, the system has become obsolete: it is customized specific to Riverside only; has obsolete technology components; limited integration with other City systems that are more modern and market friendly; limited internal system administration support; and no external system support. Present day technologies and software are not compatible with CADME which prevents the City from taking advantage of these advances to enhance Riverside's business process and outage management, as well as developing a complete SMART grid system. As part of Riverside's goal for a GIS technology migration, an evaluation of Telvent Miner& Miner (TM&M) ArcFM Solution, a utility-focused/ IT standards-based extension of(ESRI)ArcGIS was performed. TM&M is the sole owner and producer of the ArcFM Solution software products. TM&M has performed work