10-16-2015 BPU RPT 05 - Laserfiche WebLink

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W A T E R E N E R C Y I- RIVERSIDE PUBLIC UTILITIES WI& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: OCTOBER 16, 2015 ITEM NO: 5 File ID — 15 -3244 — C SUBJECT: AWARD BID NO. RPU -7300 FOR MAGNOLIA -PLAZA RELIABILITY PROJECT, AREA ONE 4 KV TO 12 KV CONVERSION FOR $797,851.30 ISSUE: The issue for Board of Public Utilities consideration is award of Bid No. RPU -7300 for the Magnolia -Plaza Reliability Project, Area One: Conduit and Substructures Installation for conversion of electric distribution facilities from 4 kV to 12 kV. RECOMMENDATIONS: That the Board of Public Utilities: 1. Award a contract for the Magnolia -Plaza Reliability Project, Area One: Conduit and Substructures Installation — 4 kV to 12 kV Conversion, Bid No. RPU -7300 to the lowest responsive and responsible bidder Herman Weissker, Inc. of Riverside, California, in the amount of $797,851.30; and 2. Determine that the bids submitted by Metro Builders & Engineers Group, Ltd., of Newport Beach, California, in the amount of $685,263.60, and VCI Construction, of Upland, California, in the amount of $771,591, are non - responsive. BACKGROUND: This contract is part of the Magnolia -Plaza Reliability Project (MPRP) and is an important step preparing for the decommissioning of Magnolia Substation and upgrade of electric distribution infrastructure in the area. The proposed work will install structures to upgrade underground electric facilities near Central Avenue between Riverside Avenue and Victoria Avenue. On April 2, 2015, the Board of Public Utilities approved Work Order No. 1411795, in the amount of $2,250,000 which included this work. Engineering staff solicited formal bids for the civil construction part of the project. Bids were opened on July 6, 2015. The lowest bid submitted by Metro Builders & Engineers Group, Ltd., was deemed non- responsive because the contractor did not demonstrate the relevant experience for construction services as required by the bid specification. The second lowest bid submitted by VCI Construction, was also deemed non - responsive because VCI Construction did not provide a compliant bid bond as required by the bid specification. Consequently, the lowest responsive bid was submitted by Herman Weissker, Inc. Staff reviewed the documentation provided and determined that Herman Weissker, Inc. Riverside, CA met all the requirements of the specifications. Their bid of $797,851.30 was within the engineer's estimate for this work and was the lowest responsive bid. The Purchasing Services Manager concurs with the recommendations above.