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W h l € K E N E R G w L I s E. RIVERSIDE PUBLIC UTILITIES P U B L I C U T I L I T 1 ES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: November 18, 2011 ITEM NO: 11 SUBJECT: CONSTRUCTION OF THE STATE ROUTE 91 HOV LANE PROJECT - MISCELLANEOUS WATER FACILITY RELOCATIONS - WORK ORDER NO. 1112062— PHASE VI; REIMBURSEMENT FROM RCTC ISSUE: That the Board of Public Utilities consider approval of a capital expenditure in the amount of $1,555,000 to construct the State Route (SR) 91 HOV Lane Project - Miscellaneous Water Facility Relocations (Utilities Agreement No. 21699) — Phase Vl. RECOMMENDATION: That the Board of Public Utilities approve the capital expenditure of $1,555,000 for Work Order No. 1112062, which includes all design, construction, change order contingencies, construction management and inspection for the SR 91 HOV Lane Project — Miscellaneous Water Facility Relocations (Utilities Agreement No. 21699) — Phase VI. BACKGROUND: The State of California Transportation Department (Caltrans) will begin work in mid-2012 on improving the SR 91 through the City of Riverside from Adams Street to University Avenue. Caltrans is completing the design and plans to award a construction contract in mid-January 2012. Caltrans will also act as the Construction Administrator and the Riverside County Transportation Commission (RCTC) will provide funding for the water utility relocations. Many water facilities owned by the City of Riverside Public Utilities Department will need to be relocated before and during construction of the freeway. Utilities Agreement No. 21699 (UA 21699) with RCTC will accommodate the relocation of various water related facilities throughout the course of freeway construction. The miscellaneous water facility relocations include; fire hydrants; water service meters; adjustments of water vaults; fire line services; air/vac's; blow-offs; and water distribution mains. While cumulatively significant, these individual projects are generally too small to warrant preparation of separate design/bid packages. This work will be performed by City forces or through the Water Contractor's Panel. All costs associated with the relocation under the UA 21699 will be 100% reimbursable by RCTC. The Utility Agreements with RCTC have been previously approved by the Board of Public Utilities and City Council. FISCAL IMPACT: The capital expenditure of $1,555,000 includes all design, construction, change order contingencies, construction management and inspection, as summarized in the following table: