11-18-11 BPU RPT 09 - Laserfiche WebLink

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W A s N E N E R RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: November 18, 2011 ITEM NO: 9 SUBJECT: FIRST ADDENDUM TO THE SOFTWARE LICENSE AGREEMENT NO. 2006224 WITH TELVENT USA CORPORATION TO ADD AN ENTERPRISE LICENSE ADDENDUM FOR THE GEOGRAPHIC INFORMATION SYSTEMS/COMPUTER AUTOMATED DESIGN, MAPPING AND ENGINEERING REPLACEMENT PROJECT ISSUE: That the Board of Public Utilities consider approval of an Enterprise License Agreement for the Telvent USA Corporation (Telvent) software products that will be implemented in the Geographic Information Systems (GIS)/Computer Automated Design, Mapping and Engineering (CADME) replacement project. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the First Addendum to the Software License Agreement No. 2006-224 with Telvent USA Corporation to add an Enterprise License Addendum at an annual cost of $115,000 for three (3) years; 2. Authorize the City Manager, or his designee, to execute the First Addendum to the Software License Agreement No. 2006-224 with Telvent USA Corporation; and 3. Authorize staff to issue a change order to the Telvent Purchase Order No. 123025 in the amount of $44,941. BACKGROUND: In 2010, the City Council approved the replacement of the City's CADME system and subsequently launched a GIS/CADME migration project with Telvent, formally Telvent Miner& Miner, Telvent was selected as the implementation contractor due to their additional utility focused software products, ArcFM Solution that offered an extension to the Environmental System Research Institute's (ES RI) Arc GIS base application, The approved Telvent contract in the amount of $1,182,630 included an additional amount of $70,059 for software and first year maintenance costs. At the time the gap analysis was completed, Telvent's proposal included a minimal number of software licenses for the base ArcFM Solution and a requirement to document Riverside's specific requirements for a web-based GIS Viewer solution. A web-based viewer solution provides the ability to publish GIS data over the web for viewing and analysis purposes, making data easily and quickly accessible across the organization via web browsers, PDA's and smart phones. Riverside's specific viewer requirements now point to Telvent's ArcFM Server, an integrated web-based GIS, as the appropriate application. ArcFM Server complements ESRI's ArcGIS Server by providing the benefit of viewing the additional Utility specific data and provides extended web-based ArcFM functionality. At the time the Statement of Work (SOW) was completed, It was not known which viewer solution would best fit Riverside's viewing requirements. Telvent's ArcFM Server was not fully developed.