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Whit R EN E C, Y I it c RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: November 4, 2011 ITEM NO: 4 SUBJECT: FIRST AMENDMENT TO UTILITY AGREEMENT NO. 21731 BETWEEN CITY OF RIVERSIDE PUBLIC UTILITIES AND RIVERSIDE COUNTY TRANSPORATION COMMISSION ISSUE: That the Board of Public Utilities consider approval of the First Amendment to Utility Agreement No. 21731 with the Riverside County Transportation Commission (RCTC) for the relocating of City of Riverside Public Utilities (RPU) facilities along State Route (SR) 91. RECOMMENDATION: That the Board of Public Utilities recommend that the City Council: 1. Approve the First Amendment to Utility Agreement No. 21731 between RPU and RCTC for the relocation of RPU water facilities; and 2. Authorize the City Manager, or his designee, to execute any other amendments for Utility Agreements between RPU and RCTC for the relocation of water and electric facilities along SR91, to increase either the reimbursable amount or the term of those agreements. BACKGROUND: On June 22, 2010, the City Council approved Utility Agreement No. 21731 between RPU and RCTC for the abandonment of the Freeway Well as part of the utility relocation work for RCTC's project to widen SR 91 for the construction of two (2) High Occupancy Vehicle (HOV) lanes. The original Utility Agreement amount was for $17,500 to be paid for by RCTC which represented 50% of the estimated project cost of $35,000 to be shared equally between RCTC and RPU. The project was completed on May 6, 2011 at a total cost of$57,192. The increase in cost resulted from a thicker than anticipated concrete well pad which was removed, and the need for additional shoring to accommodate the abandonment of the well casing at a deeper than typical depth below ground surface. On the basis of these changes, RCTC has agreed to amend their share of project costs in Utility Agreement No. 21731 from the original amount of $17,500 to a revised amount of $28,596. This represents their 50% portion of the actual total project cost of $57,192 of which the remaining 50% is to be paid for by RPU. FISCAL IMPACT: The total project cost is $57,192. Under the terms of the First Amendment to the Utility Agreement, RCTC will reimburse RPU $28,596.