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W A T E R E N E k G V L ! f. RIVERSIDE PUBLIC UTILITIES P U B L I C U T I L IT I E S Board Memorandum BOARD OF PUBLIC UTILITIES DATE: October 7, 2011 ITEM NO: 7 SUBJECT: FIVE-POINTS STREET IMPROVEMENT PROJECT — INCREASE OF FUNDS FOR WORK ORDER NO. 070015-04 ISSUE: That the Board of Public Utilities consider approval of an increase in the capital expenditure for Work Order No. 070015-04 and the Change Order amount for Purchase order No. 113807 which exceeds 10% of the original purchase order amount. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve an increase of funds for Work Order No. 070015-04 from $328,245.14 to $503,347.37 and; 2. Approve Change order No. 2 to Purchase Order No. 113807 in the amount of $10,325.65 BACKGROUND: On September 17, 2010, the Board approved Work order No. 070015-04 in the amount of $328,245.14 for the installation and removal of electric facilities as part of the Five-Points Street Improvement Project. After construction began, several below grade structures were determined to be failing and were not going to meet the General Order 165 standard of care requirements, Additional design, trenching, conduits and structures were added to the scope of work to make the necessary repairs. The additional work was completed to prevent trenching and major excavation of the new street if the structures were to be replaced at a later date. The cost for the additional work was a total of $153,913 - $97,572 for the City contractor and $56,341 for the City field crews and material. The overhead and underground cabling installation for this project was issued to the Contractors' Panel. Bids were opened on December 23, 2010 and Hot Line Construction Inc., of San Jacinto, Califomia, was the lowest responsive bidder in the amount of $108,632.00. Purchase Order No.113807 was issued in this amount. Unrelated to the additional work for the failing underground facilities discussed above: Change Order No. 1, in the amount of$10,863.20 was issued on May 10, 2011 for retrenching of an existing pole, re-racking of underground cables in a vault, rerouting of conduits and sewer line repairs not shown on plans. Change Order No. 2, in the amount of $10,325.65 is requested for replacing one (1) additional pole and transferring and rerouting of exiting overhead lines to meet the ADA sidewalk requirements. Board authorization is required as the cumulative change order amount exceeds 10% of the original purchase order amount. No further change orders are anticipated as the work is nearly complete.