10-07-11 BPU RPT 04 - Laserfiche WebLink

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,Y r E R E N E R G Y L I f E -- - RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC U T I L I T I E 5 BOARD OF PUBLIC UTILITIES DATE: October 7, 2011 ITEM NO: 4 SUBJECT: PURCHASE OF NEW WATER UTILTY SERVICE VEHICLES ISSUE: That the Board of Public Utilities considerthe purchase of three(3) utility service vehicles for the Water Field Division. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the expenditure of$142,500 to purchase one (1) new Water Utility service truck; 2. Approve the expenditure of $160,000 to purchase one (1) replacement Water Utility valve turning truck; and 3. Approve the expenditure of$55,000 to purchase one(1) new trailer mounted Pacific Tek PV50ODHO Power Vacuum. BACKGROUND: The Water Field Division recently formed a new maintenance crew using existing employees to provide better service and scheduling flexibility. During its formation, the crew was outfitted with a vehicle that has since been disposed of(E-216). Since this disposal, a spare truck that is not adequately designed or outfitted to serve as a service truck has been used, As a result, staff proposes to purchase a new more reliable and properly equipped maintenance service vehicle to better meet the Water Field Division's goals,standards and objectives. E-216 was disposed of as it would not meet current California Air Resource Board (CARS) regulations and had also reached the end of its service life. The Water Field Division's valve turning truck E-304 was purchased in 1997 and has been a primary support vehicle used by valve crews. After 14 years of daily service, this vehicle has reached the end of its service life, resulting in increasingly frequent breakdowns and higher than normal maintenance and repair costs. Valve turning trucks are critical response vehicles during emergency situations;therefore,this vehicle needs to be replaced. The Water Field Division uses vacuums to excavate during daily construction and maintenance activities for leak repairs, potholing and related work. Vacuums reduce the excavation footprint and likelihood of damage being incurred to other utilities during the excavation resulting in increased efficiency and overall cost reduction. Formal procurement for such vehicles is not required when the procurement can be obtained through federal, state or other public entity pricing contracts or price agreements (Resolution No. 21182, Section 201(h)). Here, the State of California's State Contract CMAS pricing will be utilized in the procurement of these three (3)vehicles.