09-16-11 BPU RPT 11 - Laserfiche WebLink

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W A f E & E!F E fi G r L I F E a III& RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: September 16, 2011 ITEM NO: 11 SUBJECT: ELECTRONIC SECURITY MONITORING AND ACCESS CONTROL PROJECT ISSUE: Board of Public Utilities approval is requested to award a design-build services contract for installing an Electronic Security and Access Control System at multiple sites. RECOMMENDATIONS: That the Board of Public Utilities: 1. Award a Design-Build Agreement for design and construction services for an Electronic Security and Access Control System at multiple sites to Baker Electric, Inc. of Escondido, California in the amount of$3,482,762; 2. Authorize the City Manager, or his designee, to execute the Design-Build Agreement with Baker Electric, Inc., and to execute all other documents and instruments necessary to complete the project; and 3. Approve the Work order No. 1024965 in the amount of$5 million. BACKGROUND: Over the past several years, Riverside Public Utilities (RPU) has experienced a number of thefts and damages to its electric facilities that has cost the department hundreds of thousands of dollars. The perpetrators are predominantly removing the copper grounding wire,which subsequently creates a potentially dangerous working environment by jeopardizing worker safety. This causes a significant impact to the reliability of the power system and safety of the RPU crews and increases maintenance costs. Furthermore, the reliability standards promulgated by the Western Electric Coordinating Council (WECC) and North American Electricity Reliability Corporation(NERC)will require RPU to increase physical security measures at sensitive facilities. To meet current security standards for RPU and meet future requirements of WECC and NERC, staff is proposing to initiate the first phase of its security upgrade at several critical facilities. Work order No. 1024965 was initially established to develop the Request for Proposal (RFP) by RPU staff. On February 4, 2010,the City Manager's office authorized staff to advertise a RFP for a design-build project to install and upgrade an Electronic Security and Access Control System. This system will mitigate the theft issues and meet current and future security standards and requirements of WECC and NERC. The Design-Build RFP No. 1024965-01 was advertised in March 2011. A mandatory pre-bid meeting was held on March 24, 2011 to ensure proposers had a good understanding of the project requirements, and to provide proposers with clarifications. All written queries from proposers were clarified and posted as addendums. The City Council approved a two (2) step procurement process for this Design-Build Project. A selection committee of three (3) members from the Energy Delivery Engineering (EDE) Division evaluated proposals.