09-02-11 BPU RPT 04 - Laserfiche WebLink

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W A T E R E W E R G Y I I. I F F RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC U T I L I T I E 5 BOARD OF PUBLIC UTILITIES DATE: September 2, 2011 ITEM NO: 4 SUBJECT: BID NO. 6979 - REJECTION OF BIDS FOR THE SECURITY BARRIER AND PROPERTY IMPROVEMENTS FOR MOUNTAIN VIEW SUBSTATION PROJECT — WORK ORDER NO. 0909712 ISSUE; That the Board of Public Utilities consider rejection of all of the bids received for construction of masonry block walls, security fencing, roller gates and landscape improvements - Bid No. 5979. RECOMMENDATION: That the Board of Public Utilities reject all of the bids received for Bid No.6979 and approve the release of all bid guarantees. BACKGROUND: On June 5, 2010, Work Order No. 0909712 was approved by the Board of Public Utilities to implement established standards to upgrade physical security at various electric facilities. Masonry block walls,security fencing, roller gates, and irrigation/landscape improvements are among the items to be constructed and installed at Mountain View, Hunter, Orangecrest Substations and Riverside Energy Resource Center(R ERG) as part of the first phase of security improvements. Riverside Public Utilities (RPU) executed a Professional Consultant Services Agreement with the DMC Design Group, Inc. (D MC), on May 21, 2010 to provide engineering and design services for the security measures at various facilities including the Mountain View Substation, A Request for Bid No. 5979 to construct these facilities at the Mt. View Substation was advertised on June 28, 2011. There were four (4) bids received and the following is the result of those submittals: Bidder Bid Total Evaluation 1. Falcon Builder Inc. $386,794.00 Non-Responsive, license experience 2. Nile International, Inc. $482,415.88 Non-Responsive, self-performance 3. Parsam Construction, Inc. $551,000.00 Responsive 4, Braughton Construction, Inc. $735,721.05 Responsive The lowest responsive bid from Parsam Construction, Inc. is approximately$127,000 (30%) higher than the Engineer's estimate of $424,000. Staff proposes to review and modify the bid specification in order to address any potential pitfalls or unclear scope items which may have affected the number and disparity of bids received. Based on staffs preliminary review, modifications to the bid specification may include, but not be limited to, the following items: 1. Detailed Experience Requirements — eliminate requirements for the bidder to have substantial experience in"Electric Utility"work. Although the work is to be performed at an electrical substation, constructing a masonry wall does not require high voltage/electrical expertise. 2. Reduce years of experience from five years to three to be consistent with Water and other Civil work specifications.