09-02-11 BPU RPT 03 - Laserfiche WebLink

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W.4 T E F' r N e f! 4 - RIVERSIDE PUBLIC UTILITIES PUBLIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: September 2, 2011 ITEM NO: 3 SUBJECT: AUTHORIZE CHANGE ORDER NO. 2 TO PURCHASE ORDER NO. 914351 CONDUIT AND STRUCTURE REHABILITATION OF V-1400 AND INCREASE AMOUNT OF WORK ORDER NO. 1024459 ISSUES: Board of Public Utilities (Board) approval is requested to: 1) increase the capital expenditure limit for Work Order No. 1024459 from $107,000.00 to $148,661.10; and 2) authorize Change Order No. 2 to Purchase Order No. 114351, in the amount of $51,593.57 for 180 feet of additional trenching and conduits to accommodate a future steel pole as part of the Sub-Transmission Project (STP). RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the increase in capital expenditure limit for Work Order No. 1024459 from $107,000.00 to $148,661.10; and 2. Approve Change Order No. 2 to Purchase Order No. 114351, in the amount of $51,593.57 of which $48,338.90 will be charged against Work Order No. 1022588 for the Caltrans HOV 141' Street 69 kV overhead relocation. BACKGROUND: The Board approved Work Order No. 1024459 on December 3, 2010 with a capital expenditure limit of $107,000. Bid No. 1024459 for conduit and structure rehabilitation for V-1400 was issued to the Contractors' Panel for Energy Delivery Work. Bids were opened on February 7, 2011 and Asplundh Construction Co. (Asplundh) of San Diego, California, was the lowest responsive bidder in the amount of $36,608.00. Change Order No. 1, in the amount of $121.00 was issued on April 2, 2011 for customer reimbursement for costs associated with moving of antiques that were in conflict with the scope of work. Change Order No. 2, in the amount of$51,593.57 is requested for: • 180 feet of additional trenching and conduits under a unit price extension to accommodate a future steel pole as part of the STP Caltrans HOV 14" Street 69kV overhead relocation project. V1400 remediation work had been bid out without including these conduits as they were to be installed as part of the STP/HOV scope of work. However, the plans issued for STP/HOV contract construction omitted the underground conduits; ■ Asplundh to extend the conduits under RPU direction due to time constraints to perform the work and congestion at the work site that included RPU water crews relocation for water lines, AT&T installing major communication trunk line under the 91 freeway and expanded Public Works