06-03-11 BPU RPT 04 - Laserfiche WebLink

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%V A 7 E A E N E R G Y 11 � E RIVERSIDE PUBLIC UTILITIES miBoard Memorandum PUB L I C -0 TILITIFS BOARD OF PUBLIC UTILITIES DATE: June 3, 2011 ITEM NO: 4 SUBJECT: CONSTRUCTION OF PERIMETER FENCE AT WHITEGATES RESERVOIR NO. 2 — AWARD OF BID NO. 6962 ISSUE: That the Board of Public Utilities consider approval of the capital expenditure in the amount of $125,000 to construct a perimeter fence at the Whitegates Reservoir No.2. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve an additional capital expenditure of $125,000 for Work Order No. 0805918, which includes all design, construction, change order contingencies, construction management and inspection far the wrought iron Perimeter Fence Project, Bid No. 6962; and 2. Award a contract for the construction of the Perimeter Fence Project at Whitegates Reservoir No. 2 to the lowest responsive bidder, Scorpion Backhoe, Inc. of Hemet, California, in the amount of $97,834. BACKGROUND: In the last year, staff received several complaints from the residents adjacent to the Whitegates Reservoir No. 2 about unauthorized activities on top of the reservoir during late night hours. These activities as reported and observed include trespassing, consumption of alcoholic beverages, littering, vandalism and damaging of the irrigation system. The existing "No Trespassing" signs, vehicular gates, large boulders along the face of the reservoir, and site landscaping limits vehicle access but does not prevent pedestrian access to the site. A perimeter fence is needed to prevent unauthorized pedestrian access and activities. The Perimeter Fence Project entails the construction of 1,010 linear feet of 8 feet high fence along the north, east and west sides of the reservoir site, 180 linear feet of 6 feet high fence along the south side, and a double-swing gate at the rear access road. The wrought iron fence will be primed and painted black similar to the existing gates. The proposed fence will not interfere with the movement of small animals and is consistent with the prior CEQA findings and approval. Bids were received and opened on May 10, 2011. The lowest responsive bid was submitted by Scorpion Backhoe, Inc. of Hemet, California. Staff has reviewed all provided documentation and has determined that Scorpion Backhoe, Inc. has met all of the requirements of the specifications.