05-20-11 BPU RPT 03 - Laserfiche WebLink

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RIVERSIDE PUBLIC UTILITIES W& Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: May 20, 2011 ITEM NO: 3 SUBJECT: CHANGE ORDER NO. 2 TO PURCHASE ORDER NO. 112967 FOR OVERHEAD TO UNDERGROUND CONVERSION AT CHICAGO AVENUE AND MARTIN LUTHER KING BOULEVARD -WORK ORDER NO. 1022905 ISSUE: That the Board of Public Utilities consider approval of Change Order No. 2 to Purchase Order No. 112967, in the amount of$8,979.70 for replacement of one additional pole and installation of three street lights. RECOMMENDATION: That the Board of Public Utilities approve Change Order No. 2 to Purchase Order No. 112967, in the amount of$8,979.70. BACKGROUND: Work Order No. 1022905 for the overhead to underground conversion along Chicago Avenue and Martin Luther King Boulevard was issued to the Contractors' Panel for Energy Delivery work. Bids were opened on September 17, 2010 and Asplundh Tree Expert Company, the lowest responsive bidder, was awarded the bid in the amount of$268,443.80 by the issuance of Purchase Order No.112967. The work along Chicago Avenue and Martin Luther King Boulevard was required in order to eliminate interferences with the upcoming construction of the new 69kV circuit that will be constructed as part of the Sub Transmission Project (STP). Change Order No. 1, in the amount of $26,844.38 was issued on March 16, 2011 for replacing four additional poles due to General Order (G.O.) 95 compliance and additional trenching, conduit and structure additions due to conflicts with existing utilities. G.O. 95 is issued by the California Public Utilities Commission ("CPUC"). Although Riverside is not subject to CPUC jurisdiction, Riverside regards and follows the electrical transmission construction guidelines set forth in this general order as the industry's standard of care for inspection and maintenance of transmission lines and poles. Change Order No. 2, in the amount of $8,979.70 is requested to replace one additional pole to facilitate the new construction, as well as transferring and installing three street lights. Board authorization is required as the cumulative change order amount exceeds 10% of the original purchase order amount. No further change orders are anticipated as the work is complete. FISCAL IMPACT: The total contract is as follows: Percent Description Amount Change Original purchase order $268,443.80 Change order No. 1 _ $26,844.38 10.00% Change order No. 2 $8,979.70 3.35% Total $304,267.88 13.35%