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W A f R E N E fl G Y L S F F 3 dp RIVERSIDE PUBLIC UTILITIES Board Memorandum P U B L I C U T I L I T I E S BOARD OF PUBLIC UTILITIES DATE: March 4, 2011 ITEM NO: 3 SUBJECT: REFURBISHMENT OF FIRST STREET WELL-WORK ORDER NO. 1107625 ISSUE: That the Board of Public Utilities consider approval of the capital expenditure of$70,000 for Work Order No. 1107625. RECOMMENDATION: That the Board of Public Utilities approve the expenditure of $70,000 for Work Order No. 1107625 to refurbish First Street Well. BACKGROUND: The First Street Well supplies irrigation water to the Riverside Canal and is used for the Gage Exchange, as well as for non-potable water deliveries to Western Municipal Water District (WMWD). The existing pump and motor were originally installed in the First Street Well in 1969 after they had been removed from the Eleventh Street Well. Over the years, the water level in the well has steadily lowered, resulting in reduced production and lowered efficiency. The City hired South West Pump and Drill, Inc., (Purchase Order No. 37968)to lower the pump and column by adding more column piping to the original pump column. However,the condition of the column and pump revealed it had reached the end of its useful life and the addition of pump column was no longer cost effective solution. This project includes the installation of a new pump, pump column and motor in the well. In accord with the City's competitive bidding requirements, Staff solicited informal bids from four contractors to procure the materials and complete the replacement of the pump and pump column. Four bids were received on February 3,2011. Staff has reviewed all provided documentation and determined that Best Drilling and Pump, Inc. is the lowest responsive, responsible bidder with a bid of$42,662. The Well pump bids received are summarized in the table below. Company Bid Total Best Drilling and Pump, Inc., Bloomington, CA $42,662.00 Southwest Pump and Drilling, Coachella Valley, CA $45,769.00 Tri County Pump Company, San Bernardino, CA $51,194.08 Layne Christensen, Fontana, CA $56,666.59 ■Engineer's Cost Estimate:$70,000.00 In addition, staff will purchase materials and use City forces to reconfigure the well discharge piping and valves.