06-01-12 BPU RPT 03 - Laserfiche WebLink

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W A T E R E N E R G Y 1 1 6 E RIVERSIDE PUBLIC UTILITIES PUBLIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: June 1, 2012 ITEM NO: 3 SUBJECT: ANNUAL PURCHASE ORDER REQUIREMENTS FOR FISCAL YEAR 2012-13 ISSUE: That the Board of Public Utilities consider approval of certain expenditures over$50,000 as required by the City of Riverside Charter. RECOMMENDATION: That the Board of Public Utilities approve the annual purchase order requirements for Fiscal Year 2012-13 in the estimated amount of$8,984,223. BACKGROUND: Annually, Riverside Public Utilities(RP U) prepares purchase requisitions to provide for goods and services during the fiscal year. The City's Purchasing Division selects vendors via a competitive bid process. The competitive bid process may be waived for various reasons, including availability only from a sole source, "piggybacking"off of another governmental contract,when it is in the best interests of the City to do so,or for other reasons as set forth in the City's purchasing rules. Board approval is requested for the Fiscal Year 2012-13 annual purchase order requirements. The vendors listed below were selected for Fiscal Year 2011-12 through the competitive bid process. These same vendors may or may not be selected for Fiscal Year 2012-13. Bids will be evaluated and awarded through the City based on the lowest responsive and responsible bid. If the vendors are not the successful bidder, the bid award will be brought back for individual action by the Board. 2011-12 Estimated Description Current Vendors Amount Water Meters Inland Water Works Supply Co. $ 81,000 Various asphalt materials Matich Corporation $ 190,000 Provide water boxes Jensen Precast $ 80,000 Landscape maintenance Mariposa Horticultural $ 228,093 Provide crushed rock and fill/plaster sand Chandler Aggregates $ 100,000 Class II Base Enge[auf Construction $ 92,000 Weed abatement services Scott Tractor Services $ 111,282 Purchase of transformers CG Power Systems $ 587,120 Purchase of transformers Central Moloney Inc. $ 662,081 Purchase of meters McAvoy& Markman $ 122,407