10-02-2015 BPU RPT 10 - Laserfiche WebLink

Home

Wni =H t v t Ri,v i i -- RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: OCTOBER 2, 2015 ITEM NO: 10 File ID — 15 -3131 — D SUBJECT: SECOND AMENDMENT TO MASTER AGREEMENTS FOR WATER UTILITY WORK FOR VARIOUS CITY LOCATIONS ON AN AS NEEDED BASIS — CONTRACTORS' PANEL ISSUE: The issue for Board of Public Utilities consideration is to approve the Second Amendment to Master Agreements for 13 members of the Water Division Contractors' Panel for Public Utilities' water system construction projects. RECOMMENDATION: That the Board of Public Utilities approve the Second Amendment to Master Agreements for three year contract amendments for 13 members of the Water Division Contractors' Panel. BACKGROUND: Following the Board of Public Utilities (Board) recommendation for approval on September 21, 2007, the City Council authorized the establishment of the Water Division Contractors' Panel (Panel) and adopted a resolution to waive the formal bidding requirements of Riverside City Charter Section 1109 for the work to be performed by the Panel. Upon request, additional contractors may be added to the Panel at any time if contractors complete the Riverside Public Utilities' qualifying process, execute the Master Agreement and complete all other legal requirements. The City Council authorized the Public Utilities General Manager to add additional qualified contractors to this Panel from time to time with subsequent reports back to the Board. It also authorized the City Manager or his designee to execute the Master Agreements with each listed Panel member, including any members subsequently added to the Panel. Subsequent to Board and City Council approvals, a Master Agreement was executed with qualifying contractors through October 23, 2012 that defined the general terms and conditions and special provisions required to do work for Riverside Pubic Utilities. On October 19, 2012 the Board recommended approval of a three -year extension through October 23, 2015. Following the Board's recommendation, the City executed the First Amendment to the Master Agreement for the three -year extension. Water Division Contractors' Panel When construction work with an estimated value of less than $500,000 is needed, project plans, specifications and bid proposal documents are sent to all qualifying contractors on the Panel. Just as in a formal bid, the contract is awarded to the lowest responsive bidder. Since originally establishing the panel in September 2007, the Water Division has awarded 32 contracts between $2,500 and $349,000. The use of the contractors' panel has enabled Riverside Public Utilities to meet customer service deadlines and urgent relocation and upgrade work. To maintain the efficiency of the Water Division's upcoming projects, staff is recommending that the Panel be extended for another three years with the same provisions as originally approved on September 21, 2007. The Board will continue to approve the expenditure for each project with a cost in excess of $50,000.