10-02-2015 BPU RPT 05 - Laserfiche WebLink

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W A I E R E N E R G Y I I F F RIVERSIDE PUBLIC UTILITIES t III& Board Memorandum P U 6 L I{ U T I L I T I E 5 BOARD OF PUBLIC UTILITIES DATE: OCTOBER 2, 2015 ITEM NO: 5 File ID — 15 -3126 — C SUBJECT: CONSTRUCTION OF THE THORNE WELL NO. 12 ELECTRICAL UPGRADE PROJECT — WORK ORDER NO. 1408503 FOR $305,050 ISSUE: The issue for Board of Public Utilities consideration is approval of a contract award for the construction of the Thorne Well No. 12 Electrical Upgrade Project, Bid No. RPU -7350. RECOMMENDATIONS: That the Board of Public Utilities: Award a contract for the construction of the Thorne Well No. 12 Electrical Upgrade Project, Bid No. RPU -7350 to the lowest responsive bidder, Southern Contracting Company of San Marcos, California in the amount of $79,500; and 2. Approve an additional capital expenditure of $99,050 for Work Order No. 1408503, for a revised total of $305,050, which includes all design, construction, contract administration, inspection and construction contingency costs for the Thorne Well No. 12 Electrical Upgrade Project, Bid No. RPU -7350. BACKGROUND: On November 1, 2013 the Board of Public Utilities (Board) approved the capital expenditure of $176,000 for Work Order No. 1408503 (Work Order) to rehabilitate Thorne Well No. 12 (Thorne 12). The scope of work generally involved inspection, mechanical cleaning and redevelopment of the well. During the rehabilitation of the well, it was determined that a larger horsepower motor would improve the production capacity of the well based on current operating conditions. On February 20, 2015 the Board approved an additional capital expenditure of $30,000 for the Work Order and awarded a contract to Tri County Pump Company to furnish and install a new motor. A larger 400 amp electrical service and a 200 HP starter panel are necessary to operate the larger motor. In addition, with the assistance of a consultant, the electrical standards for water facilities have been updated. Upgrades to Thorne 12 include new weatherproof enclosures, a bypass switch and additional control switches and indicator lights. These electrical upgrades will complete the rehabilitation and upgrade work for Thorne 12. Bids were opened on August 27, 2015 for Thorne 12 electrical upgrades. Southern Contracting Company submitted the lowest responsive bid. Staff has reviewed all provided documentation and has determined that Southern Contracting Company has met all of the requirements of the specifications.