04-20-12 BPU RPT 04 - Laserfiche WebLink

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W A T E R E N E R G Y l f F F RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: April 20, 2012 ITEM NO; 4 SUBJECT: HUNTER SUBSTATION SECURITY BARRIER AND PROPERTY IMPROVEMENTS PROJECT ISSUE: That the Board of Public Utilities consider approval to award a contract for construction of masonry block walls, security fencing, manual and automatic access gates, and irrigation/landscape improvements. RECOMMENDATION: That the Board of Public Utilities: 1. Reject the bid received from E. Avico, Inc. as non-responsive; and 2. Award a contract to T.A. Pointer Enterprises, Inc., of Huntington Beach, California, in the amount of $439,104 for the Hunter Substation Security Barrier and Property Improvements Project. BACKGROUND: Over the past several years, Riverside Public Utilities(RPU) has experienced theft and damage to its electric facilities that has cost the department hundreds of thousands of dollars. The perpetrators are predominantly removing the grounding copper wire,which subsequently creates a dangerous working environment for RPU workers. This causes a significant impact to the reliability of the power system,jeopardizes the safety of the RPU crews and causes an increase in maintenance costs. Further,the reliability standards promulgated by the Western Electricity Coordinating Council (WECC) and the North American Electric Reliability Council (NERC) will cause RPU to increase security to sensitive facilities. To meet current security standards for RPU and to meet future requirements of WECC and NERC, staff is proposing to initiate the first phase of its security upgrade. On June 5, 2010, Work Order No. 0909712 was approved by the RPU Board to implement established standards to upgrade physical security at various electric facilities but namely Riverside Energy Resources Energy Center (RERC) and Mountain View, Orangecrest and Hunter Substations. Masonry block walls, security fencing, manual/automated roller gates and irrigationllandscape improvements are among the items to be constructed and installed at RERC and Mountain View, Orangecrest and Hunter Substations. The City of Riverside executed a Professional Consultant Services Agreement with the DMC Design Group, Inc., on July 29, 2010 in the amount of$202,665 to provide engineering design service. DMC Design group completed the Hunter substation's engineering and subsequently the Request for Bid No. 7039 was advertised on January 03, 2012. Bids were received on March 8, 2012. Twelve contractors submitted bids. The following is a list of the bidders, bid price and staffs evaluation of the submitted qualifying documents.