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W A T E R E H E 8 G Y t S € E RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: April 20, 2012 ITEM NO: 3 SUBJECT: UNDERGROUND DETAILED INSPECTIONS AREA 10-WORK ORDER NO.1221530 ISSUE: That the Board of Public Utilities consider approval of Work Order No. 1221630, RECOMMENDATION: Thatthe Board of Public Utilities approve the estimated operations and maintenance expense of$200,000 for the detailed inspection of 1,116 underground structures with 648 equipment items located in Area 10. BACKGROUND. The State of California Public Utilities Code requires the California Public Utilities Commission (CPUC) to adopt standards forthe inspection, maintenance,repair and replacement of electric utility distribution facilities. Effective March 31, 1997, the CPUC adopted General Order No. 165 (GO 165)for investor owned utilities, which established minimum inspection requirements for electric distribution facilities, including maximum allowable inspection cycle lengths,condition rating, record keeping, reporting on scheduling and performance of corrective action. In March 1998,the CPUC ordered that all publicly owned utilities were to comply with the requirements of G❑ 165. GO 165 requires that all underground structures have a detailed inspection on a not-to-exceed three-year cycle in order to assess their condition and to identify any deficiencies that are in need of repair. Detailed inspections of underground facilities in Area 10 are being scheduled and include approximately 11% of the entire underground system. Area 10 is comprised of structures that were not accessible during the previous inspection cycle in Areas 1 —9 due to construction, asphalt overlay, parked vehicles, locked gates or similar obstructions. Structures and equipment inspected in Area 10 will be incorporated into the appropriate area during the next inspection cycle. Crews from the Electric Contractors' Panel will perform the necessary underground detailed inspections including items such as capturing nameplate data and attaching bar code inventory tags to underground equipment such as switches and transformers. The contract crews will also perform minor maintenance activities, such as the replacement of faulted circuit indicators that fail inspection, replacement of missing or faded cable tags and grounding repairs. Riverside Public Utilities' (RPU) staff will review inspections for accuracy. Information Technology(IT) Department personnel will load the completed inspection data into the Asset Management system. FISCAL IMPACT: The total cost of this project is estimated at$200,000. Sufficient funds for contract inspections are available in the Electric Field Division Professional Services Account No. 6105000-421000. Sufficient funds for contract administration, data validation, integration into the asset management system by RPU and IT staff and contingency are available in various GL Objects in the Electric Field Division GL Key 6105000.