02-03-2012 BPU RPT 07 - Laserfiche WebLink

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E N E 9 G V RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: February 3, 2012 ITEM NO: 7 SUBJECT: INCREASE WORK ORDER FOR DETAILED OVERHEAD INSPECTIONS—AREA 1 — WORK ORDER NO. 1209346 ISSUE: That the Board of Public Utilities consider approval of an increase in Work Order No. 1209346 from$450,000 to $575,000. RECOMMENDATION: That the Board of Public Utilities approve an increase in Work Order No. 1209346 from$450,000 to$575,000 for the detailed overhead inspection of approximately 4,488 poles,approximately 107 miles of overhead wires and conductors and approximately 1,308 pieces of overhead equipment located in Area 1. BACKGROUND: The State of California Public Utilities Code requires the California Public Utilities Commission (CPUC) to adopt standards for the inspection, maintenance, repair and replacement of electric utility distribution facilities. Effective March 31, 1997, the CPUC adopted General Order No. 165 (GO 165)for investor owned utilities, which established minimum inspection requirements for electric distribution facilities, including maximum allowable inspection cycle lengths,condition rating,record keeping, reporting on scheduling and performance of corrective action. In March 1998,the CPUC ordered that all publicly owned utilities were to comply with the requirements of GO 165. GO 165 requires that all overhead facilities have a detailed inspection on a not-to-exceed five-year cycle in order to assess their condition and to identify any deficiencies that are in need of repair. Detailed inspections of overhead facilities in Area 1 are being scheduled and include approximately 20% of the entire overhead system. During this inspection, additional data collection will include items such as capturing heights of attachment and facility information for third party communication utilities, capturing nameplate data and attaching bar code inventory tags to overhead equipment such as switches, capacitors, regulators and transformers. This will provide an additional level of Asset Management that will improve efficiencies and reliability. The Board approved Work Order No. 1209346 for$450,000 on November 18, 2011. The detailed overhead inspection requirements were issued to the Contractors'Panel for bids on October 26, 2011. Three(3)contractors attended the pre-bid conference on November 3,2011. Two bids were received and opened on November 30, 2011 with the following results: Bidder Bid Total Evaluation Henkels & McCoy $499,915.70 Lowest Responsive Bidder Pomona, CA _ Asplundh Construction Company, Inc. $5,107,807.00 Cypress, CA Engineer's estimate $350,000