02-03-2012 BPU RPT 06 - Laserfiche WebLink

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W A T E R E N E R G Y E S F r L3RIVERSIDE PUBLIC UTILITIES PUBLIC UTILITIES Board Memorandum BOARD OF PUBLIC UTILITIES DATE: February 3, 2012 ITEM NO: 6 SUBJECT: POLE ATTACHMENT DATA ACQUISITION PROJECT - WORK ORDER NO. 1214365 ISSUE. That the Board of Public Utilities consider approval of Work Order No. 1214365 for the Pole Attachment Data Acquisition project. RECOMMENDATION: That the Board of Public Utilities approve Work Order No. 1214365 for the estimated capital expenditure of $290,000 for the Pole Attachment Data Acquisition project. BACKGROUND: On November 18 2011, the Board of Public Utilities approved a new wood pole attachment fee per California State Assembly Bill (AB) 1027. Riverside Public Utilities (RPU) has allowed various communications providers to attach their facilities to wood poles through an approved Pole Attachment and Conduit License Agreement executed with each company. The pole attachment data acquisition project will require pole inspection and data acquisition of existing pole attachments for approximately 19,200 transmission and distribution electric utility poles throughout the City's electric grid. The proposed project includes field inspecting each utility pole to determine equipment attachment grade, ownership of all communication utilities, verifying existing asset management information against field conditions, documenting all field data for each attachment, and identifying any unauthorized attachments on the poles. The collected pole attachment data will be utilized by staff to ensure pole attachments in the field correlate properly to the various Pole Attachment and Conduit License Agreements currently in place. In addition, the pole attachment information will be used when designing overhead electrical system upgrades, system improvements, pole replacements and to provide accurate and timely notifications to other joint pole owners and third party companies during the planning and design phase of a project. The utility will be able to update its Joint Pole Association (JPA) records, contact and notify unauthorized attachment owners, identify any grade clearance infractions between utilities per G.O. 95 requirements and correct them as necessary. Additionally, the pole attachment database will be used as a benchmark to create a uniform procedure for future pole inspections. This data will assist RPU in recording ownership of poles, standardizing pole attachment requirements, and coordinating with other utility companies to ensure compliance with the Southern California Joint Point Committee. FISCAL IMPACT: The total estimated cost for the Pole Attachment Data Acquisition Project is $290,000. This includes all engineering and design, construction, and contingencies as summarized in the following table.