01-18-2013 BPU RPT 06 - Laserfiche WebLink

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W A T E R E N E R G Y I I F F RIVERSIDE PUBLIC UTILITIES MI I W69 Board Memorandum P B L I C U T I L I T I ES BOARD OF PUBLIC UTILITIES DATE: January 18, 2013 ITEM NO: 6 SUBJECT: INCREASE WORK ORDER FOR REHABILITATION OF DETERIORATED VAULTS AND ASSOCIATED EQUIPMENT ON CHICAGO AVENUE BETWEEN SPRUCE STREET AND MARLBOROUGH AVENUE -WORK ORDER NO. 1121193 ISSUE: The issue for Board of Public Utilities consideration is approval of an increase in Work Carder No. 1121193 in the amount of$74,025.45. RECOMMENDATIONS: That the Board of Public Utilities: 1. Permit Asplundh Construction Corporation to withdraw their bid at their request; 2. Award the bid to VCl Telecom, of Upland, California, in the amount of$411,335.45; and 3. Approve an increase in the estimated capital expenditure for Work Order No. 1121193 from $647,520.00 to $721,545.45. BACKGROUND: The Board of Public Utilities approved Work Order No. 1121193 in the amount of$647,520 on October 5, 2012. The project consists of the structural rehabilitation of four deteriorated vaults(V2805,V2838,V2840, V2909), replacement of their associated equipment, and the conversion of two existing pull boxes (X7024, X10612)to PJC's on Chicago Avenue between Spruce Street and Marlborough Avenue was issued to the Contractors' Panel for Energy Delivery Work(Attachment 1). Bids were opened on September 12,2011 and Asplundh Construction Corp was the lowest bidder and was awarded the bid in the amount of$361,529.50: Bidder Location Bid Total Asplundh Construction Company, Inc. Cypress, CA $361,529.50 VCI Telecom Upland, CA $411,335.45 ■1=ngineees estimate $259,290.27 The bids came in above the Engineer's estimate which was provided by Riverside Public Utilities'consultant, Peck and Associates, as the estimate assumed normal working hours. However, at the pre-bid meeting, Public Works Department staff determined that the project would need to be completed during restricted hours to avoid an undesirable public impact. The bids reflected more expensive premium labor and multiple shifts to meet these requirements and, therefore, exceeded the Engineer's estimate. The project site is near the on-going grade separation project at Iowa Avenue and Citrus Street and is a part of the designated traffic detour route. Work hours were restricted to minimize the impact to traffic that is already being affected by the grade separation project. Therefore, the majority of the work must be completed at night. After bid award,but prior to a formal Notice to Proceed,Asplundh's subcontractor raised safety concerns related to the compressed schedule and Asplundh,therefore,refused to accept award of the work (Attachment 2).