01-18-2013 BPU RPT 04 - Laserfiche WebLink

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W A T E R E N E R G Y L I F E W Y RIVERSIDE PUBLIC UTILITIES W& Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: January 18, 2013 ITEM NO: 4 SUBJECT: REJECTION OF BIDS FOR THE WATER TRANSMISSION MAIN VALVE REPLACEMENT PROJECT—PHASE II, BID NO. 7115 ISSUE: The item for Board of Public Utilities consideration is rejection of all bids for the Water Transmission Main Valve Replacement Project— Phase Il, Bid No. 7115. RECOMMENDATION: That the Board of Public Utilities reject all bids for the Water Transmission Main Valve Replacement Project— Phase Il, Bid No. 7115. BACKGROUND: Staff has identified a list of critical water transmission main valves that need to be replaced as part of the ongoing asset management program. Previously, Board approved Phase I of the valve replacement program,which was completed last year.Phase II is for the replacement of a valve on the Crosstown Feeder pipeline where it crosses under the Victoria Avenue Bridge (Attachment 1). The Crosstown Feeder pipeline is the major supply line that carries water from the Linden-Evans Reservoir complex to the southern half of Riverside. Due to its importance,the Crosstown Feeder is only shutdown for maintenance during the cool season when customer water demand is at its lowest. Construction plans were prepared and advertised for construction bids. Bids were opened on November 2, 2012. For informational purposes, the bids received are summarized below: COMPANY CITY LOCATION BID TOTAL 1. Trautwein Construction, Inc. Riverside, CA $107,200 2. C.P. Construction Co., Inc. Highland, CA $125,450 3. Genesis Construction, Inc. Hemet, CA $165,777 ■Engineerjs Construction Cost Estimate: $91,500 Due to a bid protest, the bid review period has extended further than anticipated. At this time, there is not sufficient time to award the project and complete the work before the beginning of spring/summer. Therefore, staff recommends re-advertising the project in the summer of 2013 for construction to take place next winter. This action will help ensure that water service to customers will not be disrupted during the project construction. There will be no operational issues as a result of delaying this replacement project for one year. The bid protest was due to a mi nor tech nica lity regarding the naming of pipeline suppliers;the revised plans and specifications will address this issue.