02-01-2013 BPU RPT 04 - Laserfiche WebLink

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W A T E R E N E R G Y t 1 F f RIVERSIDE PUBLIC UTILITIES �� WI& Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: February 1, 2013 ITEM NO: 4 SUBJECT: UTILITIES OPERATIONS CENTER HEATING,VENTILATION AND AIR CONDITIONING SYSTEM REPLACEMENT —AWARD OF BID NO. 7091 ISSUE: This item for Board of Public Utilities consideration is approval of a contract award forthe replacement of the heating, ventilation and air conditioning (HVAC) system at the Utilities Operations Center (UOC), Bid No. 7091. RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the capital expenditure of $1,300,000 for Work Order No. 1105066, which includes the purchase, installation and 10% change order contingency for the Heating, Ventilation and Air Conditioning (HVAC) System at the Utilities Operations Center, Bid No. 7091; and 2. Award a contract for the construction of the HVAC system at the Utilities Operations Center, Bid No. 7091 to the lowest responsive bidder,Allison Mechanical Inc., of Redlands,California, in the amount of$1,168,900. BACKGROUND: On October 1, 2010, the Board of Public Utilities approved Work Order No. 1105066 in the amount of $250,000 for the replacement of portions of the HVAC system at the UOC. Following a more extensive review of the HVAC system by the General Services Building Services Division staff,it was determined that a complete HVAC system replacement was necessary. The HVAC system at the UOC was constructed approximately 20 years ago with the original building construction and is nearing the end of its service life;the system operates continuously to heat and cool this 33,400 square foot building. The building is occupied 24 hours a day,365 days a year. As such,work under this prior approval was not undertaken and no funds were expended. Riverside Public Utilities staff worked with the General Services Building Services Division staff to prepare a bid proposal package. Bids were opened on January 7, 2013. The lowest responsive bid was submitted by Allison Mechanical Inc. Staff has reviewed all provided documentation and has determined that Allison Mechanical Inc. has met all the requirements of the specifications.