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W A T E R E N E R G Y I I F }. <br /> RIVERSIDE PUBLIC UTILITIES <br /> Board Memorandum <br /> PUBLIC UTILITIES <br /> BOARD OF PUBLIC UTILITIES DATE: April 19, 2013 <br /> ITEM NO: 7 <br /> SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH SAIC ENERGY, ENVIRONMENT <br /> & INFRASTRUCTURE, LLC FOR PREPARATION OF A UTILITY TECHNOLOGY <br /> STRATEGIC PLAN <br /> ISSUE: <br /> The item for Board of Public Utilities consideration is approval of a Professional Services Agreement with <br /> SAIC Energy, Environment & Infrastructure, LLC (SAIC) for the preparation of a Utility Technology <br /> Strategic Plan. <br /> RECOMMENDATIONS: <br /> That the Board of Public Utilities: <br /> 1. Approve an expenditure in the amount of $824,000 for the preparation of a Utility Technology <br /> Strategic Plan; and <br /> 2. Approve the Professional Service Agreement with SAIC Energy, Environment & Infrastructure, <br /> LLC, of Henderson, Tennessee, in the amount of $749,700 for the preparation of a Utility <br /> Technology Strategic Plan. <br /> BACKGROUND: <br /> In 2010 and 2012 respectively, the Board of Public Utilities adopted ten-year and three-year strategic <br /> goals related to maximizing the use of technology to benefit the Utility and its rate-payers. One of the <br /> eight-month objectives developed in the latest strategic plan was the development and preparation of a <br /> Utility Technology Strategic Plan. Such a plan would guide Utility technology investments over the next <br /> three to five years and provide a roadmap for longer term technology initiatives. <br /> In October 2012, staff developed and published a Request for Proposals (RFP) for the preparation of a <br /> Utility Technology Strategic Plan to include a facilitated one-day strategic planning session, an <br /> assessment of current technology systems, needs assessment and gap analysis; preliminary design of a <br /> city-wide communication network to support future distribution automation and automated meter reading <br /> applications; review of the water and energy delivery Supervisory Control and Data Acquisition (SCADA) <br /> systems; inventory and condition assessment of the Utilities' fiber network, assessment and <br /> recommendations related to the City's radio communications; recommendations on near-term and long- <br /> term utility technology initiatives; and recommendations related to the organization of utility personnel <br /> engaged in technology projects and initiatives. <br /> Nine consulting firms and three technology vendors were invited to submit proposals. Five consulting <br /> firms provided proposals: <br /> Altairius Consulting Group, Inc. Laguna Niguel, CA <br /> Black &Veatch Greenwood Village, CO <br /> Westin, Inc. Rancho Cordova, CA <br /> WestMonroe Partners Chicago, IL <br /> SAIC Hendersonville, TN <br />