11-15-2013 BPU RPT 05 - Laserfiche WebLink

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W A T E R E N E R G Y r E RIVERSIDE PUBLIC UTILITIES Board Memorandum PUBLIC UTILITIES BOARD OF PUBLIC UTILITIES DATE: November 15, 2013 ITEM NO: 5 SUBJECT: CONSTRUCTION OF THE MOUNT VERNON AVENUE WATER UTILITY RELOCATION PROJECT—AWARD OF BID NO. RPU-7201 ISSUE: The item for the Board of Public Utilities consideration is approval of a contract award for the construction of the Mount Vernon Avenue Water Utility Relocation Project, Bid No. RPU-7201, RECOMMENDATIONS: That the Board of Public Utilities: 1. Approve the capital expenditure of $121,277 for Work Order No. 1319972, which includes all design, construction, change order contingencies, system connections, construction management, inspection and geotechnical testing for the Mount Vernon Avenue Water Utility Relocation Project, Bid No. RPU-7201; 2. Determine that the bid submitted by VCI Construction, Inc. of Upland, California, in the amount of $53,440, is non-responsive; and 3. Award a contract for the construction of the Mount Vernon Avenue Water Utility Relocation Project, Bid No. RPU-7201 to the lowest responsive bidder, Hemet Manufacturing Company, Inc. dba Genesis Construction, of Hemet, California, in the amount of$56,777. BACKGROUND: In 2002, the Riverside County Transportation Commission (RCTC) initiated a project for the extension of the existing Metrolink Rail Line from the Downtown Riverside Station to the City of Perris. This new segment of track, known as the Perris Valley Line Project (PVL), includes a 24-mile extension of the existing Metrolink line beginning in the City of Riverside, initially heading north, and then turning south along the 215 Freeway, and terminating within the City of Perris. Where the new Metrolink line will cross Mount Vernon Avenue (Attachment 1), RPU's existing water facilities are in conflict with the proposed improvements. RCTC has superior property rights at this location. Therefore, the cost to relocate the water facilities here will be borne entirely by RPU. The work will generally include the construction of approximately 30 linear feet of 22-inch welded steel split casing pipe around the existing 12-inch cast iron pipeline, abandonment of about 200 linear feet of the existing 6-inch pipeline, construction of one new pipeline bypass connection, along with all associated fittings, appurtenances and pavement patching. Bids were opened on October 24, 2013. The lowest bid, submitted by VCI Construction, Inc., was deemed non-responsive, since a valid proposal guarantee and other required documents were omitted from the bid submission. Consequently, the lowest responsive bid was submitted by Hemet Manufacturing Company, Inc. dba Genesis Construction (Genesis). Staff has reviewed all provided documentation and has determined that Genesis has met all of the requirements of the specifications.